NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
Position Summary: We have an exciting opportunity to join our team as a Executive Assistant to the VP.
In this role, the successful candidate will provide complex daily administrative support, coordinates meetings, maintains schedule of calendar, and assists in preparing department materials.
Coordinates administrative and personal support for the VP for Emergency Management and Enterprise Resilience and the Assistant VP for Policy and Administration.
Ensure the completion of tasks, maintain and improve workflow level and processes, and ensures that services are provided in an effective and efficient manner as requested.
Plans conferences, maintains calendar, reads and answers correspondence, manages T&E, develops documents for presentation and meetings, maintains documentation, file materials and manages data entry as requested.
Schedules appointments, meetings and personal appearances. Cancels meetings based on knowledge of the subject and attendees.
Recognizes and identifies information that can be disseminated and to whom, assists with special events planning. Organizes travel/logistic arrangements and itineraries as needed.
Communicates as directed with senior executives, administrators, and others on the behalf of supervisors.
Processes all outgoing communication in the form of emails, letters, voice messages or other forms of communication.
Provides information, consultation and advice as requested on technical, systems-related, or process-related topics. Meets and greets institutional colleagues, answers phones, provides information and processes messages.
Communicates with persons outside the organization on supervisors behalf.
Prepares and proofreads memos and reports.
Prepares correspondence and documents independently from rough drafts, corrected copies, voice recordings, previous versions based on knowledge/research of relevant topic/professional field to correspondence and documents.
Ensures that institutional format policies are followed and carries out recommended revisions.
Responds to requests for information, summarizes and data based on information compiled from various sources.
Files and retrieves documents, records as needed. Maintains correspondence and filing system
May perform Human Resources related functions, resolving routine and non-routine issues and concerns.
Interfaces with Supervisors to facilitate space needs, maintain needed supply levels and equipment
Participates in special projects and performs other job related duties as required.
May have fluctuations in daily work hours (start/stop times) when needed for project supervision or completion.
Minimum Qualifications: 1. Associate's degree with a minimum of 3 years of progressive responsible administrative experience or equivalent combination of education and experience. 2. Effective oral, written skills including knowledge of grammar, spelling and punctuation, tact, diplomacy and interpersonal skills. 3. Time management skills and be able to work well under pressure. Maintaining a professional and positive attitude while effectively meeting deadlines. 4. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, Power Point and Outlook. Familiar with Internet applications. 5. Good organizational skills, with the ability to handle variety of projects simultaneously and prioritize effectively while paying attention to details. 6. Ability to handle difficult people pleasantly when necessary. 7. Active Listening, Judgment and Decision Making skills 8. Ability to interact effectively with all levels of management and must work and communicate effectively with both internal and external customers. 9. Knowledge of modern office standard practices and procedures.
Preferred Qualifications: Experience with executive administrative support
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
Please See Above
Internal Number: 64629554
About NYU Langone Health
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.