We seek a self-driven and responsible individual who enjoys building skills on the job while working in a fast paced, multi-faceted Institute. Under general direction from the Neuroscience Instituteâ™s Director and Executive Administrator, the individual will perform complex and diverse administrative duties in support of the day-to-day operations of the Institute and its initiatives.
The Neuroscience Institute was established to serve Neuroscience throughout the University of Chicago and its affiliates by representing the collective interests of the community. It is in a unique position to support undergraduate education, cutting edge technology and facilitate collaborations that will create opportunities for scientists to transform and revolutionize our understanding of the human brain. The hiring unit is actively engaged in various activities such as organizing seminars, administering to the neuroscience major, managing various collaborative events and maintaining support for all of neuroscience.
This organization is a fast-paced, multifaceted unit that requires a strong ability to multitask. Time management and prioritization of tasks are essential for the organization and execution of the various events, programs and initiatives that run simultaneously. The candidate will establish strong working relationships within administrative and academic units across University Divisions.
Monitor the day to day operations of the Neuroscience Institute and ensures that the office reception area is maintained
Maintain supply inventory and ensure all materials are stocked
Collect and disseminate Institute mail and package deliveries
Answer emails sent to Institute accounts
Coordinate event schedules, conference room scheduling and management (configuring room based on event type, provide A/V support), order and set up catering, organize transportation for guests, and provide coordination assistance on day of event
Schedule appointments, meetings, and room reservations
Maintain all Institute mailing lists
Assist in faculty membership and student tracking and information
Create travel dossiers and on-campus itineraries
Coordinate media efforts (create, print and disseminate flyers and posters)
Catalog and pay all invoices and reimbursements; Enter expenses into accounting spreadsheets
Update and maintain web page content using various sources of information and maintain Social Media presence for events, announcements and opportunities
Solicit updates and publications from Institute faculty members, graduate students and post-doctoral fellows
Ability to multitask in a fast-paced environment
Communication skills (oral and written)
Education, Experience, or Competencies:
High school diploma required
At least 1 year of office experience required
Experience with Microsoft Office (Word, Excel, PowerPoint) required
Adobe Suite experience required
Website management experience preferred
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02782
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