Department: Institute for Genetic Medicine Work Schedule/Hours: Monday-Friday/8:30-5p/40 hours Location: East Baltimore
School of Medicine
This position helps to coordinate and assist the human resource activities of the Institute of Genetic Medicine (IGM). The position reports directly to the HR Generalist for the IGM to ensure smooth and efficient functioning for the department as a unit.
Specific duties & responsibilities:
Payroll Management Primary point of contact for employees (faculty, staff, student, post-doc fellows) for payroll
Advises on payroll policies and procedures
Assures that payroll is processed timely and accurately
Maintains system to track faculty/staff payroll information and generate reports
Implements system to monitor/ resolve payroll issues: control salary, salary distribution/supplements/merit increases/terminate payroll
Responsible for the pickup and timely distribution of all payroll checks
Assists with monitoring and retrieving overpayments
Process and manage tracking for all SAP Internal Service Requests (ISR)
Responsible for the distribution, documentation and processing of 120-day and annual reviews from HR to supervisor
Recruitment and Selection Assists HR Generalist with the recruiting, new hire and termination process of all faculty, post-docs fellows and staff.
Assist with obtaining and posting documentation for new requisition postings
Assist hiring managers in the creation of job descriptions
Assist when needed to coordinate candidate interviews, complete references, criminal background checks, and salary verifications
Coordinate start date check list for new employees – space, computer, orientation packet
Process new positions and employee information into SAP system
Coordinate placement of temporary staff as needed
Coordinate orientation schedule for new staff
Maintain staff/faculty directory and ensure organizational charts are continuously updated
Maintain and manage personnel files for all new hires and terminated employees
Schedule exit interview for terminating employees and coordinate retrieval of badge, keys, computer, questions about final paycheck, etc.
Provide backup assistance to the medical training coordinator in coordination of the credentialing process for divisional fellows and new faculty
Provide backup assistance to the medical training coordinator in the visa process for international faculty, fellows and staff
Family and Medical Leave (FML) Assists HR Generalist in the processing of FML
Work with staff member to obtain general information about FML related issue
Compile documentation in specified timeframe and provide to staff and records department
Track and update FML determinations and changes
Insure that all FML related time is tracked in the E210 system
Work with HR Generalist on FML problems
Time/Attendance Primary point of contact for staff and students for time and attendance
Maintain and update E210 time tracking system
Work with hourly employees to accurately track their time thru the weekly time sheets
Assist HR Generalist with tracking of staff sick time, vacation, FML, Maryland flexible leave, short-term disability, and long-term disability
Special knowledge, skills, and abilities: Working knowledge of federal, state and local laws and regulations in human resources; working knowledge of emerging trends and practices in human resources
Ability to work collaboratively with others both within and outside human resources
Organized and results oriented.
Ability to work in complex, fast paced environment
Strong communication, presentation, and written skills
Problem solving and decision making skills.
Ability to work independently and effectively with all levels of employees.
Ability to maintain a high level of confidentiality and discretion
Experience providing excellent customer service
High School Diploma/GED required, and a minimum of three years of related experience. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor’s degree in human resources, business management or other related field preferred. SAP experience preferred
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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