Department: Institute of Genetic Medicine Work Schedule/Hours: Monday-Friday/8:30-5p/37.5 hours Location: East Baltimore Personnel area: School of Medicine
This position reports directly to the HR Generalist to ensure smooth and efficient functioning for the Institute of Genetic Medicine. Provide a wide range of human resources support and consulting services to faculty, staff, and administration covering the following: recruitment and employment, compensation, benefits, employee relations, training and education, personnel records and payroll, HR policy interpretation and information dissemination.
Specific duties & responsibilities:
Handles the majority of human resource related issues and concerns by providing information, advice, guidance, and support, in collaboration with divisional human resources as needed.
Coordinates employment process, in collaboration with divisional human resources, to ensure an efficient and smooth process in accordance with all applicable university policies and procedures. Initiates and schedules interviews.
Makes recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity.
Makes internal job comparisons for equity purposes.
Assists and advises employees on sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
Acts as the liaison to the School of Medicine's employment recruiters and compensation analysts for the department.
Coordinates visa process for international faculty, fellows and staff.
Coordinates credentialing process for faculty, fellows and staff.
Creates job descriptions for new positions and prepares personnel requisitions for submission to human resources.
Monitors time and attendance forms for staff via E210 system. Communicates with staff and supervisors regarding any time discrepancies, overtime requests, and use of E210 codes.
Assists with answering and counseling departmental faculty and staff on interpretation of HR policy and procedures.
Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA).
Gathers sensitive information for the HR Generalist for grievances, disciplinary actions and other personnel matters.
Responsible for exit interviews for terminating or transferring employees, retrieval of badges, answering questions relating to final paycheck, etc. Maintains database of exit and termination statistics for each division within the Institute.
Coordinates annual performance review process and communicates with supervisors regarding completion of reviews in Success Factors. Uses guidelines to determine annual increases; communicates changes to staff. Responsible for the distribution of 120 day reviews from HR to supervisor.
Maintains and creates personnel records for departmental staff of the University.
Primary point of contact for faculty, staff, student and postdocs on payroll policies and procedures. Prepares payroll forms; monitors and maintains appropriate payroll related documents; prepares weekly payroll; researches and resolves payroll problems for employees. Monitors, reports, and collects payroll overpayments.
Maintains human resources records and computerized systems to track faculty and staff payroll information and generate ad-hoc reports.
Process short-term disability and FMLA requests.
Maintains updated email and communication lists for all faculty, staff, and learners in the IGM. Sends email communications on behalf of HR Generalist and Administrator.
Special knowledge, skills, and abilities: Strong consulting and negotiation skills to be able to provide appropriate counsel, advice and work in partnership with management and staff on human resources matters. Strong oral and written communication skills to be able to promote and communicate human resources program to the department; ability to work collaboratively with others both within and outside human resources; creative and resourceful to be able to handle various human resources issues and concerns effectively while maintaining confidentiality. Working knowledge of federal, state and local laws and regulations in human resources; working knowledge of emerging trends and practices in human resources. On a regular and continuous basis, exercises administrative judgments and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Bachelor's degree in HR, Business Administration or other related field. Three years of related experience required. Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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