Asst Director for Athletic & Ice Hockey Operations
Rochester Institute of Technology
August 29, 2018
Rochester, New York
Asst Director for Athletic & Ice Hockey Operations 4047BR Intercollegiate Athletics Student Affairs
Professional Area: Employment Category: Fulltime Staff Job Function: Athletics, Sports and RecreationWage Band: 116A
Department/College Description The Center for Intercollegiate Athletics is committed to providing an outstanding student-centered athletic experience through the relentless pursuit of academic and athletic excellence. We do so within the context of integrity and respect. Our exceptional staff strives to create an unrivaled experience that fosters the intellectual, physical, social, and emotional growth of our student-athletes in order to prepare them for success beyond RIT and to be leaders in the global community.
The Center of Intercollegiate at RIT sponsors 22 NCAA Division III sports for men and women. The University also offers Division I programs in the sports of men's and women's ice hockey. RIT is a member of the NCAA, Liberty League, the Atlantic Hockey Association and College Hockey America.
Detailed Job Description
Please note-this position requires the ability to work flexible hours including nights, holidays and weekends as needed.
Organizationally positioned in the division of Student Affairs, the Center for Intercollegiate Athletics is committed to providing an outstanding student-centered athletic experience through the pursuit of academic and athletic excellence. We do so within the context of integrity and respect. The Assistant Director for Athletics and Ice Hockey Operations will join an exceptional staff who strive to create an unrivaled experience that fosters the intellectual, physical, social, and emotional growth of our student-athletes in order to prepare them for success as leaders in the global community. Reporting to the Sr. Associate Director of Intercollegiate Athletics, the Assistant Director for Athletics and Ice Hockey Operations supports operations for all 22 intercollegiate NCAA Division III sports and 2 Division I sports (men's and women's ice hockey).
This mission critical role will manage and coordinate athletic facilities, three equipment centers, team equipment operations, facility improvements, game day event management/supervision, Men's and Women's NCAA Division I Ice Hockey operations, supervision of student employees and hockey operations coordinators, procurement of hockey and athletic facility equipment, student athlete housing and meal coordination during University break periods and act as GPC liaison for both hockey programs.
The responsibilities include but are not limited to:
Oversee operations for multiple athletic equipment facilities and varsity team areas by integrating current and long range processes to ensure the efficient maintenance and operation of athletic equipment facilities. Administer risk assessments for all athletic equipment operations centers and provide processes to maintain compliance. Prepare and manage medical safety data reports to satisfy OSHA requirements. In conjunction with team head coaches, identify, purchase and maintain various athletic equipment for team use (practice and competition). Develop and implement management processes for selected FMS projects and FMS staff for daily and special event needs.
Provide supervision of Men's and Women's Ice Hockey operations. Directly supervise Hockey Operations Coordinators for each program and determine salary/hours of each employee. Survey head coaches and hockey operation coordinators for special needs for travel. Negotiate and determine team travel budgets and contracts (hotels, bus transportation, team meals) with vendors. Establish and coordinate bidding process for team equipment purchases to satisfy NCAA safety standards. Responsible for mediating issues that arise for both programs in all aspects of their operations.
Provide autonomous administrative supervision over selected events while managing all aspects of selected game competitions. Establish processes for management of each sport competition and develop an emergency protocol to ensure the safety of all attendees and participants. Create new solutions processes for event management issues that arise during the course of a year. Primary responsibilities during an event include the supervision of student and professional staff that support the operations of each event including event set up/tear down, referee liaison, ticketing, parking, VIP's, FMS needs and crowd control support in conjunction with Public Safety.
Represent and negotiate as a senior administrator of the athletic department with university arenas staff for all of our hockey team's needs. Work with UA administrative staff to make finals decisions that will be in the best interest of the hockey programs in regards to game and practice scheduling, facility operations, and game day operations/staffing.
Act as hiring manager and supervisor for all student workers supporting the three athletic equipment operations centers. Develop equipment center services budget and create management processes to provide yearlong quality customer service to all of our teams. Sole responsibility for management of equipment centers, including sanitary support through external vendors. Develop preventative maintenance processes that ensure properly functioning operations in case of an emergency or malfunctioning equipment.
Provide budget oversight for teams involved in fall Pre-Season/Winter Break/Post Commencement extended stay. Determine and implement protocol for room and board for those student athletes who are representing RIT in regular and post season play. Negotiate and determine contract terms/pricing with local vendors and on campus departments to support the student athletes.
Participate on committees and professional development as appropriate.
Other duties assigned by Executive Director of Intercollegiate Athletics.
Required Minimum Qualifications
A Bachelors degree in a related field
A 2-3 years professional experience in intercollegiate athletics organization.
Ability to foster relations with internal staff and student-athletes
Ability to manage and maintain confidential and private information; uses confidential, sensitive and/or private records and information, protects information appropriately
Effective interpersonal, written, and electronic communications skills, including the ability to convey complex information in accessible terms to diverse or multicultural groups
Computer proficiency using software and enterprise systems appropriate for the complexities of the role and its functions
Experience supervising student and professional staff
Required Application Documents Cover Letter, Curriculum Vitae or Resume, List of References
How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Additional Details The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources.RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities.RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cul...tural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”