Grants Administrator (Research and Non-Research) Office of Research and Sponsored Programs
The West Virginia School of Osteopathic Medicine (WVSOM) seeks a motivated, qualified individual to serve as the Grants Administrator in the Office of Research and Sponsored Programs (ORSP). This individual manages internal grants and oversees the pre-award process for extramural grants. Reporting to the Associate Dean of ORSP, the successful candidate will collaborate with the Office of Business Affairs (OBA) Grant Accountant to ensure continuity between the pre- and post-award processes. This position is also responsible for reporting, training, and monitoring compliance related to grant administration (e.g. time and effort). This position supports faculty in proposal submission and re-submission, including working with faculty to check the accuracy of budgets and coordinating with the post-award staff in the OBA.
The Grants Administrator will help to continue and expand WVSOM’s intramural and extramural grants program that facilitates research and ensures compliance with all state, Federal, and local regulations and requirements. The successful candidate will do so with a team oriented, collaborative approach.
General Duties and Responsibilities
Draft policy updates regarding grants/sponsored programs (in collaboration with the grant accountant in OBA).
Remain current on changes to Federal, State or local regulation related to sponsored programs or grants.
Assist with grant proposal budget and development (in collaboration with the grant accountant in OBA).
Manage the internal pre-award approval process.
Manage eRA commons and Grants.gov, as well as other extramural electronic and paper submissions.
Work with PI to coordinate documents for applications.
Conduct grant intake, review and close-out meetings with grant accountant.
Review and approve grant updates and reports (in collaboration with the grant accountant in OBA).
Maintain database of sponsored program applications and awarded grants.
Provide faculty development on grants.
Assist PIs with grant management including development of contracts and subawards.
Approve time and effort reports.
Train employees on the grant time and effort system.
Track intramural awards.
Maintain NCURA or NGMA membership and attends trainings.
Maintain and update sponsored programs webpages.
Update faculty on grant opportunities.
Other related duties as assigned or directed.
This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime; base salary is $40,000 though commensurate with education and experience, plus a full state benefits package.
Not all activities of this position occur within the confines of an 8:00-4:30 schedule and may require evening and weekend scheduling as needed. The weekly schedule for this position will be established between the supervisor and the employee and approved given the needs of the department and the institution.
This position has been designated as Essential. This means that when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
Applications will accepted until the position has been filled. Final candidates are subject to employment and credential verification, reference and background checks. All applications are confidential.
West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Knowledge, Skills and Abilities
A broad understanding of any of the following: grants management, contracts, sponsored programs operations, or Uniform Guidance
Demonstrated ability to learn new skills
Excellent analytical, organizational, reasoning, and problem solving skills
Excellent verbal and written skills
Ability to pay close attention to detail, meet deadlines, and maintain composure while working under pressure.
Ability to establish and maintain excellent cooperative working relationships.
Ability to learn, apply, and train a diverse group of stakeholders on policies, procedures and guidelines affecting the position and work unit to which assigned, as well as the institution.
Demonstrated proficiency with Microsoft Office applications including Word, PowerPoint, and Excel.
Ability to work independently and take self-initiative with projects.
Ability to coordinate and prioritize many different tasks, set deadlines and complete projects in a timely manner.
Organizational and time management skills required to manage multiple projects, reports, requests, and work load.
Ability to work independently and carry out assignments without detailed instructions.
Education and Experience
An equivalent combination of relevant and recent experience and training which provides the required knowledge, skills and abilities may be considered.
Successful candidate will have a Bachelor’s Degree in Bachelor’s degree in business administration, accounting, finance, auditing, or other related field required;
A minimum of 3 years of financial management, accounting, or research/grants administration or other related experience
Training will be provided, however a strong understanding of computers is required. Part of the position requires learning some of the unique process that WVSOM has, as well as learning skills related to the position.
The West Virginia School of Osteopathic Medicine is a free-standing medical school nestled in the Allegheny Mountains. WVSOM is located in "America's Coolest Small Town" (Budget Magazine 2011) just minutes from the famed Greenbrier® Resort, a Five Diamond hotel and spa and host of the PGA’s annual Greenbrier Classic. WVSOM brings over 40 years of history serving the health and wellness needs of the Greenbrier Valley, the state of West Virginia and beyond. The school’s small-town, rural community cherishes its connection with the college and our students are actively engaged in service outreach and support for over 40 non-profit organizations in this area. Additionally, WVSOM faculty and staff enjoy a vibrant cultural community which features one of only four operating Carnegie Halls in the world, as well as the state professional theatre of West Virginia. Throughout the year, employees can enjoy live plays and musicals, a broad representation of visual artists, an annual chocolate festival, a flourishing literary series, and live music events within a historic preservation area featuring 19th century architecture, unique shops and dining, and limitless outdoor recreation. This one...-of-a-kind environment brings together farmers and artists, lumbermen and world-renowned musicians, holistic physicians and thrill-seeking whitewater rafters in a diverse melting pot that is truly unique!