The Project Manager for the Department of Emergency Medicine is responsible for designing and implementing special projects. The project manager works independently and with senior department leadership, and serves as the subject matter expert. Additionally, the incumbent will lead department efforts for philanthropy, annual reporting, sponsored events and projects designated by the department chair.
Project Management: At direction of chair and vice chair, responsible for directing, monitoring and implementing the strategic agenda for increasing alignment of the department, School of Medicine, IUHP, Eskenazi and our community sites. With wide authority to act on behalf of the chair, work with senior leaders including division chiefs, education leadership, vice chairs and chair as well as a wide range of external public and private partners on a wide range of strategic, operational, political and organizational issues. Responsible for overseeing the management of the chair's schedule in concert with the chair's administrative assistant ensuring that the chair is fully and appropriately briefed and that communications including public presentations and other materials are ready for upcoming meetings and events. Draft correspondence to a wide range of individuals and organizations for the chair's signature. Respond to inquiries; prioritize activities; sort, review and direct incoming correspondence. Prepare presentation slides for chair presentations including monthly faculty meeting. Gather disparate information from vice chairs and understand it to integrate into uniformed formatted slides. Track suggestions during faculty meeting and lead efforts for follow up including development of task forces, committees, and department policy changes.
Reporting: Track department-wide clinical and performance data, prepare high level monthly reports to Chair and Vice Chair on department metrics, trends, and recommendations. Work with Chair and Vice Chair to develop Annual Department goals across all three mission areas. Work with division chiefs and to gather division specific goals to integrate into department-wide goals. Track goals and prepare annual report for Dean's Annual Review. Organize ongoing review of faculty academic time to anticipate changes to clinical schedules. Research, compile, and prepare various documents and reports giving considerable attention to detail and timeliness. Participate and/or initiate project management process improvement opportunities and best practices. Identifies resources, tools, or methods to use for measuring outcomes and improving processes for long term and short term projects that meet business needs. Provide analysis of data and identify trends and information that aids the chair in decision making.
Philanthropy: Continue cultivation of currently identified individual donors. Identify and cultivate new individual donors. Create and encourage contributions to named funds. Identify philanthropic organizations and develop proposals for IUSM EM support. Initiate and maintain appropriate recognition procedures to acknowledge gifts to the department. Interact with the philanthropy committee to insure all stakeholders have input in department philanthropy efforts. Attend meetings on behalf of the chair regarding all philanthropic activities and make decisions on behalf of the chair.
Events: High-level stakeholder participation in department events, including CME events, invited speakers, celebrations, and hosting professional meetings. Position will prepare documents and set agendas for special projects such as contracts for clinical services, expanded departmental staffing for outside agencies and the like.
REQUIRED: Bachelor's Degree from an accredited institution in a related field of work, plus 5 years’ of experience managing large complex projects in an academic setting. 5 years of management experience, including oversight for the operation of a unit. Experience in communications, marketing, project management and business development would be desirable.
Combinations of related education and experience will be considered.
Salary Plan: PAE
Salary Grade: 3AD
Campus: IUPUI - Indianapolis
Department: EMERGENCY MEDICINE (IN-EMER-IUINA)
Internal Number: 66188
About Indiana University
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.