The Communications and Administrative Specialist supports the Director, Executive Director, and the team at UChicago Medicine Kovler Diabetes Center to engage with internal and external partners in the diabetes community regarding events, programs, and services Kovler offers.
As part of the Kovler Diabetes Center team, the ideal candidate will design, coordinate and executive community and fundraising events, programs and services. These events may include but are not limited to: pediatric diabetes events, walks, fundraisers, dinners and other functions.
The desired candidate will have an eye for detail, a passion for our work, an interest in supporting the needs of others. A detailed multitasker who loves communicating with team members, coordinating schedules, supporting leaders, and planning programs are all essential in this role.
Internal and External Communication Strategy is crucial in this role.
The ideal candidate will effectively communicate on behalf of the Director and Executive Director, and coordinates logistics with high-level meetings both internally and externally.
Coordinates meetings and strategic activities.
This individual will also draft presentations, reports, letters and proposals; prepares and coordinates oral and written communication with staff, patients, donors and prospects.
Develop/write/edit pieces for publication.
Plan, manage and execute events and programs with an eye for detail.
Develop and edit press releases, letters, grants, stewardship reports for donors, clinical research marketing, and recruitment materials, and other important tools for educating the public and other sectors are the mission and vision of the Kovler Diabetes Center.
Management of operational budgets, event expenses, and reimbursements for and with Kovler's Executive Director.
Interact frequently, effectively and gracefully with University senior leaders, Kovler Leadership Board members, as well as parents of children with diabetes, physicians and the esteemed University of Chicago Faculty.
The Communications and Administrative Specialist supports and assists the physician and professor who serves as the Director of the Kovler Diabetes Center.
This role includes daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Ability to coordinate the work of others required.
Strong knowledge of program subject matter required.
Ability to develop programs, curricula and lesson plans required.
Analytical skills required.
Problem-solving skills required.
Decision-making skills required.
Attention to detail required.
Organizational skills required.
Verbal and written communication skills required.
Interpersonal skills required.
Ability to work independently and as part of a team required.
Ability to manage stressful situations required.
Ability to maintain confidentiality required.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
Budget management skills preferred.
Education and Experience:
Bachelor's degree required.
University and/or academic medicine experience in an administrative role preferred.
Executive healthcare experience, event management and non-profit experience strongly preferred.
Knowledge and understanding of fundraising, development, corporate and community engagement and experience are strongly preferred.
â‹NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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