Job Requisition Number: 25467. The Office of Laboratory Animal Care (OLAC) is a 'Research Support Unit' under of the Office of the Vice Chancellor for Research at the University of California, Berkeley. OLAC’s mission is to support UC Berkeley’s quality research program by promoting the highest standards of animal care, welfare, regulatory compliance, education, training and customer service. OLAC is responsible for overseeing the centralized animal care and use program on the Berkeley campus. OLAC provides health care, research and teaching assistance, and housing facilities for all animals that are used for research and teaching on this campus. OLAC provides a range of services, including: a) Daily animal care b) Administration of the animal health care program c) Facility maintenance d) Room monitoring e) The processing of animal and pharmaceutical orders f) Veterinary research service support, including quarantine g) Transfer and shipment of animals h) Working with controlled substances and its disposal. In coordination with the Animal Care and Use Committee (ACUC), OLAC works with investigators to ensure compliance of all state and federal regulations and provides information regarding training requirements. In addition, OLAC oversees security access to all animal facilities. The Office of Laboratory Animal Care employing 46 full time employees provides campus-wide assistance to our researchers, investigators, faculty and students, to fulfill the mission of the University in research and teaching. The annual budget is over 6 million.
Reporting to the Director of OLAC, the Lab Animal Care & Administrative Manager will manage and coordinate the operations of several laboratory animal care facilities in the campus. Incumbent will oversee the maintenance of equipment, environmental controls, mechanical installations, facility security. Provides oversight and management of animal care staff, including training, performance management, scheduling, and supervision to ensure that all policies, safety standards and processes, procedures and husbandry practices are maintained. Manage customer service and support to research staff including space and resource allocation, technical assistance, and coordination of animal import and export. Ensures that animal facilities operate in compliance with all federal, state, and local regulations and guidelines. Maintain acquisition and disposition records as required by the Animal Welfare Act (AWA). Maintain and manage facilities and operations to ensure continued accreditation by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC). Serves on the IACUC.
The incumbent manages accountability and stewardship of OLAC’s resources in compliance with departmental and campus-wide goals and objectives. This position as the chief administrative and operational officer for OLAC. The incumbent provides leadership and oversees the following functions: human resources, IT, events planning, building facilities, building safety, building access and emergency procedures. The incumbent works very closely with the Financial Analyst and Procurement Analyst to ensure that OLAC meets all of their budgetary targets, including recharge accounting services. The incumbent ensures that all of OLAC’s research support and operations are functioning effectively and that the highest level of customer service and quality control are extended to campus faculty, researchers and students. Serving as a member of the senior leadership team, the incumbent works with the Director of OLAC, Lab Animal Care Supervisors and Financial Analyst on long and short range strategic planning in determining OLAC’s mission. This position also collaborates closely with other units on campus like Environment, Health & Safety, UCPD, ACUC, Facilities Services, CP, OCH, and Campus Shared Services.
OPERATIONS: •Manages, plans and administers all administrative operations of Office of Laboratory Animal Care (OLAC). Provides vision, leadership and strategic direction for all functions of OLAC. Administrative services typically includes all of the following functions: IT, facilities, laboratories, budgetary financial management, recharge administration and human resources. •Recommends the selection and purchase of equipment, control of staffing levels and the determination and maintenance of stock levels of supplies and equipment. •Manages systems and procedures to protect departmental assets. Establishes and recommends changes to policies which affect the department. •Manages, often through subordinate supervisors, the coordination of activities of a department with responsibility for results in terms of costs, methods, and employees. •Manage and coordinate the daily operation of central and satellite laboratory animal facilities, including those requiring biocontainment or hazardous areas. •Manage and overseeing maintenance of equipment, environmental controls, mechanical installations and disposals. •Coordinate animal research work activities between Researchers, animal care staff, and research laboratory technicians and ensure there is adequate equipment to support all projects. •Manage customer service and support to research staff including resource allocation, technical assistance, and coordination of animal import and export. •Develops, modifies, and executes operations that may also have campus-wide impact due to the campus-wide clientele that frequent the facility. •Serve as the essential personnel making decisions in the event of emergencies, including during evenings and weekends, and serve as the responsible party for the Animal Resources Center in the absence of the Director.
QUALITY ASSURANCE: •Works with faculty, researchers and staff to ensure the adherence to laws and regulations pertaining to inspection, safety and licensure. •Ensure that animal facilities operate in compliance with all federal, state, and local regulations and guidelines. Ensure the proper care, humane handling, restrains, and technical procedures involved in the use of live animals. •Maintain acquisition and disposition records as required by the Animal Welfare Act (AWA). •Maintain and manage facilities and operations to ensure continued accreditation by the Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC). Serves on the IACUC.
ADMINISTRATION: •Prepares short and long range planning for administrative services operations and improvements to processes. Establishes and recommends change to policies which affect the department’s mission and vision. •Develops and monitors operational and budget processes, staff FTE, coaching and performance management of professional staff, finance, human resources and unit space planning. Manages systems and procedures to protect departmental assets •Works with Director, Lab Animal Care Supervisors, Financial Analyst, Researchers and Principal Investigators to regularly review and implement OLAC policies and customer services quality. Provide guidance and advice to OLAC’s senior leadership committee. CAMPUS LIASON: •Represents the department on business affairs to the institution and external community Includes and not limited to the following campus groups: all academic departments on campus using our facility, EH&S, Facility Services, Animal Care and Use Committee (ACUC), UCPD, CP, OCH, etc. •Interacts with high-level management on controversial situations, customer negotiations, and matters concerning several functional areas. •Formulates policies and guidelines to carry out the department's mission for students, faculty and researchers. •Works on systemic departmental initiatives and projects.•Bachelors degree in related area and/or equivalent experience/training •Demonstrated 5 or more years of experience working in a laboratory animal facility in an academic setting. •Experience working with a large group of researchers and interacting with higher levels of management and outside agencies. •Broad knowledge of campus processes, protocols and procedures with a focus on budget, account and fund management; personnel management of labor contract(s) and personnel policy. •Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. •Broad knowledge of common campus-specific and other computer application programs. •Proven ability to organize department work functions in an efficient and effective manner. •Skills to work collaboratively with other campus locations. •Demonstrated management and conflict resolution skills to effectively lead and motivate others. •Proven skills to quickly evaluate complex issues and identify multiple options for resolution. •Skills in organization and customer service to effectively manage multiple important priorities. •Strong verbal and written communication skills; ability to influence/persuade all levels of staff. •Knowledge of biocontainment practices (ABSL 1 – 3) Employment is contingent upon passing DOT Substance Testing.
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