The Grant & Contract Coordinator assists in pre-award activities within The Department of Medicine including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Ensures timely and accurate submission of competitive and non-competitive proposals and renewals to University Research Administration.
Ensures that all applications meet agency and University guidelines, published time tables, and deadlines.
Assists in post-award activities including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
Assists in preparation of summaries for Principal investigators of grant projections and responds to questions from Principal Investigators.
Coordinates and ensures completion of annual, final, and ad hoc financial requirements and keeps the Principal Investigator informed of progress.
Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department Human Resources, Pre/Post Award staff in other departments and Financial Services Office personnel.
Strong computer skills including word processing and spreadsheet skills required.
Excellent verbal and written communication skills required.
Strong organizational skills required.
Attention to detail required.
Strong interpersonal skills required.
Knowledge of accounting required.
Financial skills required.
Ability to exercise sound judgment, discretion, and tact required.
Strong time management skills, including ability to handle multiple, concurrent tasks required.
Ability to maintain effectiveness under deadlines required.
Knowledge of research methods and funding sources preferred.
Knowledge of federal and University regulations for grant management preferred.
Education and Experience:
Associates degree or a minimum of two years of experience required.
Bachelor's degree preferred.
Proficiency with Microsoft Office suite required.
Experience in administration, accounting or grant and contract preferred.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02372
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