Assistant Director for the Center for College Student Success
University of Chicago
July 25, 2018
Location: Hyde Park Campus
Reporting to the Assistant Dean of Students & Director of the Center for College Student Success, the Assistant Director of CCSS will provide communications and programmatic expertise for CCSS events and initiatives and provide support for the administration of the Chicago Academic Achievement Program. Specific responsibilities include planning events and workshops; managing communications and marketing for programs and initiatives; conducting one-on-one meetings with students to provide personal support; serving as liaison to other University offices; managing logistics and being on call for CAAP summer academy; helping create reports, proposals and other documents for internal and external constituents. Some evening and weekend hours are required as well as other program-related duties as assigned.
May perform all or a combination of the following:
1. Program Administration (40%):
Oversees management of CAAP summer and academic year program components, including planning and scheduling workshops/study sessions/social events, reserving rooms for classes and events, corresponding with invited speakers and guests, and other planning and implementation of program components as needed.
Manages annual portfolio of CCSS programming, including workshops and presentations for students and campus partners;
Assists CCSS Director and office team with developing new programming initiatives for first-generation and low-income students.
As needed, represents the program with partner offices and peer institutions.
Meets regularly with leadership of student organizations including Socioeconomic Diversity Alliance and QuestBridge Scholars Network.
Implements budget and tracks expenses related to programming and academic materials.
Assists Director and other team members with strategic planning and calendar management.
Other projects and duties as needed.
2. Communications & Marketing (30%):
Collaborates with the CCSS Director to develop and implement marketing, recruitment, and fundraising strategies for CCSS programming and CAAP summer academy.
Maintains Center and program websites, recruiting and marketing materials.
Monitors and engages Facebook, Instagram, and other social media accounts.
3. CAAP Student Advising and Support (20%):
Provides advising through regular meetings and outreach to CAAP students (at least one individual meeting with each scholar over the summer and each quarter).
Monitors student academic performance and progress and works with Academic Advisers and the CAAP Director to coordinate academic interventions when needed.
Identifies and connects students to appropriate campus resources, e.g. tutoring, career specific advising, and study skills support.
Ensures student program compliance and tracks student program participation and academic progress through CAAP portfolios.
Serves as Summer Academy on-call contact (rotating duties with the Director) when student issues arise outside of regular business hours.
Helps research, compile and analyze data to create reports, proposals and other documents including, but not limited to, student progress reports.
4. CAAP Summer Academy Admissions and Program Logistics (10%):
Reviews application files and conducts interviews for program admission.
Responds as necessary to inquiries from prospective students, entering students, and parents.
Manages admissions logistics and travel arrangements for CAAP Scholars.
Demonstrated commitment to the values and goals of a liberal arts education required.
Experience with event planning, logistics, and business communication required.
Ability to work on multiple projects simultaneously, set priorities, and meet deadlines required.
Experience working with program review and student learning assessment preferred.
Experience supervising staff preferred.
Experience with residence life preferred.
Knowledge of data analysis and data management strongly preferred.
Proficiency with web and social media platforms strongly preferred. Willingness and ability to learn new software and database tools required.
Experience working with email marketing strongly preferred.
Ability to work some nights and weekends.
Oral and written communication, close reading and editing of documents, ability to focus on detail, ability to handle multiple concurrent tasks with constant interruptions.
Education, Experience or Certifications:
Bachelor's Degree required.
Advanced degree preferred.
Minimum three years of higher education experience required; five years preferred.
Demonstrated commitment to working with young adults, especially those from underrepresented backgrounds, required.
Experience working with a diverse student population required.
Cover letter, which is to include your interest in this position.
List of references
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR02241
About University of Chicago
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