Resource Management Librarian Acquisitions and Process Coordination
July 24, 2018
Resource Management Librarian Acquisitions and Process Coordination
Job Number: 79828
Job Code: 1781Job Grade: G
Stanford Medicine is seeking a motivated and enthusiastic individual to fill the position of Resource Management Librarian - Acquisitions and Process Coordination (Librarian 1). The successful candidate will work closely with the Acquisitions Manager to acquire new resources (primarily digital) and to ensure their rapid deployment. This involves coordination of monographic acquisitions, serials workflow supervision (1+ FTE), and work related to cataloging and metadata creation. Reporting to the Director for Resource Management, the Resource Management Librarian will also undertake special projects relating to process coordination and systems as a member to the Resource Management department at the Lane Medical Library and Knowledge Management Center.
Processes user suggestions for purchase.
Acquires library resources by searching, ordering, receiving, creating claims and processing new acquisitions and gifts; creates/modifies records (evaluating and selecting appropriate bibliographic and vendor records); processes returns
Determines appropriate vendor and decides which item(s) best match our requirements.
Verifies (determines whether invoice accurately and completely matches order), prepares, and processes invoices and credit invoices; keeps statistics for all payments.
Manages gifts/donations intake of physical print materials.
Organizes departmental files; scans documents; conducts related projects during documentation process.
Supervises Serials Specialist and part-time Library Specialist in coordinating serials data management.
Undertakes metadata projects, creating and maintaining bibliographic and authority records as requested by Metadata Manager.
Evaluates and maintains process continuity by communicating and planning with Acquisitions Manager for assignments, and with the Digital Materials Manager, Access Services and others to coordinate interdepartmental processes, communicating diplomaticaly with the various participants to achieve desired outcomes.
Undertakes special projects or initiatives to address any issues identified.
Participates in the analysis of systems and processes.
* - Other duties may also be assigned. DESIRED QUALIFICATIONS:
Minimum of two years of related experience is required
Strong communications skills, oral and written, and ability to work effectively with diverse constituencies
Library skills, preferably in using automated acquisitions systems and database searching
Thorough understanding of the bibliographic apparatus, both from data management and user access perspectives
Ability to multitask and to learn new systems and procedures quickly
Ability to adhere to rigorous accuracy and thoroughness requirements
Flexibility to work independently and as part of a team in an environment with many interruptions
Medical terminology sufficient to discern content relationships of significance to our systems and services
Ability to communicate both verbally in writing for understanding and expressing complex topics effectively
Computer skills: database programs (preferably library systems and financial systems), word processing, spreadsheets, and comfort in dealing with a variety of changing systems licensed for users
Exceptional interpersonal skills
Experience in providing customer support
Potential for growth, in broader aspects of resource management.
Knowledge of academic health sciences, preferably including related subject expertise in the biosciences.
EDUCATION & EXPERIENCE (REQUIRED): Advanced Degree in Library Science or a relevant academic discipline with demonstrated understanding of academic libraries or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Knowledge of relevant aspects of library operations including understanding of contemporary library practices, trends and emerging technologies.
Evidence of strong interpersonal skills and the ability to work with wide variety of people.
Effective problem solving, analytical and organizational skills.
Demonstrated broad knowledge of library discovering environments, office automation software, and online resources.
Ability to quickly learn and sue print and online tools and resources and in area of specialization.
Evidence of strong verbal and written communication skills.
Constantly sit, perform desk-based computer tasks.
Frequently twist/bend/stoop/squat, grasps lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, reach/work above shoulders, writing by hand, kneel/crawl, climb (ladders, scaffolds, or other).
Rarely use a telephone, operate hand control.
Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires an initial push force up to 50 pounds.
*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: May work in confined spaces and at height 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors bases on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Location: School of Medicine, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.