Office Assistant 1 /Dept.of HEALTH INFORMATION MANAGEMENT
SUNY Downstate Medical Center
July 14, 2018
Brooklyn, New York
Additional Info: REQUIRED: - New York State employees who hold a permanent appointment in this title will be considered for lateral transfer, thereafter, all appointment will be made from the Civil Service List. - If the Civil Service List yields an insufficient number of interested candidates, appointments may be made to qualified individuals pending their successful passing of a Civil Service Exam and reachability in an established Civil Service List for the Office Assistant I. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) QUALIFICATIONS: RESPONSIBILITIES: - Must have strong electronic system experience, good interpersonal skills necessary to address physician and staff. - Reports to the Supervisor of the Correspondence Area. - Assists with special projects. - Will be cross trained in all HIM functions. - The following systems are utilized with the Alpha Scanning System, Healthbridge Electronic Medical Record, 3M Chart Tracking System and OmniMD. - Ensure strict adherence to security and confidentiality guidelines of HIPPA. - Please note duties and responsibilities are not limited are not limited to the described task above, employee maybe required to perform other related tasks. - Work weekends on rotation basis at the SUNY DMC main site (8:00am- 4:00pm). - Work at the SUNY at Bay Ridge site as needed. - Troubleshoot problems with the scanning system or machine, ensure all papers are right side up facing the same direction, reposition pages on the system using arrow correct label with correct DOS. - Maintenance system dealing with paper jams and cleaning system. - Prepping charts for the Alpha system. - File inpatient and outpatient papers appropriately in the corresponding medical record. - Scan loose material onto the Alpha System. Sort Emergency Room records onto the Alpha System. - File Emergency Room records appropriately in the corresponding medical record. - Do Master Patient Index / 3M search on all Emergency Room Records whose chart is not found in the file. - Ensure that during the assembly if the medical record(s) patient's identifiers are on each page and that each page (s) pertain to the same patient. - Such as patient(s) name and medical record number. - Analyzed all recently discharged medical record(s) in an effort to identify all deficiencies according to departmental guidelines. - Enter all deficiencies associated with the provider(s) into the 3MHISClient / Chart Fact System. - Ensure that all charts are process is signed out in the 3MHISClient / Chart Fact System to the appropriate unit(s) in the department. - Do Master Patient Index / 3M search on all loose papers. - Assemble Inpatient and Outpatient charts. - Assist with and complete special projects assigned by management / your Supervisor. - May be required to perform tasks that involve lifting, climbing, pushing, pulling etc. (DUTIES AND RESPONSIBILITIES ARE NOT LIMITED TO THE ABOVE POSITION DESCRIPTION) Closing Date: 07/27/18 STATE UNIVERSITY OF NEW YORK IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER
Internal Number: 50100
About SUNY Downstate Medical Center
SUNY Downstate's College of Medicine, Health Related Professions, Nursing and its School of Graduate Studies offer students a broad professional education that will prepare them for practice or careers in any location and community. This education provides exceptional opportunities for those students with a commitment to promoting health in urban communities and addressing the complex challenges of investigating and preventing diseases that confront clinicians, educators, and researchers in such an environment. This special aspect of Downstate's unique mission is reflected in the students it attracts and selects, the vast majority of whom are drawn from the New York City Metropolitan area. Many of these students are members of minority and cultural groups underrepresented in the health professions, and/or come from families of first-generation immigrants or from economically disadvantaged backgrounds.