The Operations Manager will manage the day-to day operation of the Section of Hospital Medicine. The individual will collaborate closely with the Section Administrator in providing operational support and executing quality improvement (QI) and analytic activities.
Supervise secretarial/administrative staff.
Coordinate fiscal and budgetary affairs for University activities and handle personnel issues related to staff employees.
Assist with negotiating agreements, preparing strategic plans, and other activities associated with the Section's programs.
Oversee clinical provider compliance with medical staff office regulations and requirements.
Ensure compliance of office staff with relevant offices, University and other policies and guidelines.
Respond to all facility problems such as furniture ordering and repairs, telecommunication requests, plant department requests, environmental issues, and all emergencies such as power outages, floods etc.
Coordinate construction projects, implement space assignments, and plan and respond to space needs.
Manage day to day facility issues and monitor overall environment.
Responsible for security/access to all sectional areas.
Assist in space planning and adjustments.
Monitor and assist in the academic appointment process and onboarding for new faculty and staff and assists in transitions and other section, staff and faculty needs.
Ensure timely and compliant credentialing of existing clinical staff.
Assist in facilitation of Section committees: schedule meetings, collect reports, send reminders and provide logistical support to aid in the coordination of section committee reports, capture minutes and other relevant documentation, and other responsibilities as needed.
Maintain the Hospital medicine website.
In support of section needs, assist in procuring, preparing, and analyzing reports examining key operational and clinical metrics.
Help to develop and prepare financial and activity reports.
Assist in administration, collection, collation of confidential evaluations of staff and faculty.
Generate and format ad hoc and recurring summary reports.
Collaborate with leadership, analysts, and other team members as needed to assist in providing quality information to decision-makers in flexible, user-friendly, visual formats.
Examines and applies information thoughtfully to help solve problems and improve and optimize processes.
Familiarity with general business practices required.
Commitment to providing a high level of service and working in a team environment required.
High degree of professionalism required.
Attention to detail required.
Ability to handle confidential information with utmost discretion required.
Excellent interpersonal, verbal, and written communication skills required.
Ability to handle multiple tasks simultaneously and under tight deadlines required.
Strong analytical and organizational skills required.
Familiarity with basic data organization and analysis preferred.
Some experience with quality improvement practices preferred.
Education and Experience:
Bachelor's degree plus a minimum of two years progressively responsible administrative experience OR a minimum of five years progressively responsible administrative experience required.
Bachelor's degree in business, accounting or related health/human services field preferred.
â‹â‹NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR01781
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.