Business Travel and General Working Fund Administrator
June 12, 2018
Higher Education Institution
Towson University is accepting applications for a Business Travel & General Working Fund Administrator. This position is responsible for the day to day administration of the Working Fund/Business Travel Office which includes four major responsibilities; the University's Business Travel Operation, the General Working Fund cash operation, the University's Corporate Travel Credit Card program and workflow Administrator for the PeopleSoft business travel system-"Tiger Travel.”
The Business Travel & General Working Fund Administrator serves as the Workflow Administrator for the University’s PeopleSoft Business Travel System, “Tiger Travel.” Consults with stakeholders at the department level on complex problems/issues and offer appropriate solutions. Participate regularly in ongoing process improvement efforts. Creates updated documentation on duties and issues. In coordination with technical support, assists end-users in resolving PeopleSoft Travel system issues. Acts as a resource for internal/external auditors as needed. Negotiates increases to university credit limits, payment extension dates, and communicates changes to cardholders. Monitors new product offers and implement as appropriate. Manages individual cardholder file operation-issuing new cards, processes cancellations, and investigates misuse. Oversees reconciliation and processing of monthly credit card statements. Manages growth of the group card travel program, training for cardholders and annual spend analysis. Custodian of Business Travel Office's Diners Club card used primarily to purchase pre-approved airfare and hotel rooms for student groups, non-affiliates, new employees and other circumstances as appropriate. Supervises the daily audit and payment process of all travel expense vouchers. In addition, supervises the petty cash reimbursement process and the processing of all on-travel documents that initially paid using working fund cash such as salary advance requests, emergency loan requests and miscellaneous payment requests. Manages cash flow balances, taking State of Maryland Central Collection Unit collection initiation action when necessary, and assuring internal controls are adequate and operational. Approves requests for managing/monitoring departmental petty cash funds, change funds and cash drawers that are issued to other department areas as well as four satellite-working fund locations. Processes travel cash advance requests and assures advances are settled in a timely manner.
Manages the university's procedures for specialty payments and or emergency loans to students/vendors. Maintains and updates instructional materials for the University's Business Travel Seminar available to the campus community. Provides one on one training to departmental work groups/employees who are responsible for their department's business travel event. Meets with stakeholders to explain payment options and assist with complex group and international travel. Communicates policy and procedure changes to university as appropriate. Maintains internal procedure manual and assure that departmental web site is updated as needed.
High School Diploma or equivalent and four years of related accounting experience. Working knowledge of and ability to apply proper accounting principles. Skill in analysis of financial transactions, recognition or problems and an ability to craft solutions. Understanding of basic cashiering processes. Ability to plan work and supervise employees in their daily tasks. Skill in organizing and completing multiple assignments with specific completion times. Ability to understand and implement policies and procedure related to business travel and accounts payable. Excellent customer service and communication skills. Bachelor’s degree, knowledge of PeopleSoft, experience in cash handling operations; in auditing accounts payable/business travel documents and administration of credit card programs preferred.
A Criminal Background Investigation is required for the hired candidate and the results may impact employment.
Salary and Benefits
Competitive salary and full University benefits that include 22 days of annual leave, up to 14 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, click here.
This position will be open for a minimum of 14 days. Cover letter and resume are requested, but not required.
Internal Number: 180000DV
About Towson University
The largest comprehensive university in the Baltimore area, Towson University is nationally recognized for its excellent programs in the arts and sciences, communications, business, health professions, education, fine arts and computer information systems. Located in suburban Towson, eight miles north of Baltimore, our beautifully landscaped, 328-acre setting offers a pleasant environment for study and a diverse campus life, as well as easy access to a wealth of university and community resources. Towson University's educational experience branches out to off-campus locations throughout Maryland, including a number of online options. Our many interdisciplinary partnerships with public and private organizations throughout Maryland provide opportunities for research, internships and jobs. Towson University is a founding member of the Coalition of Urban and Metropolitan Universities (CUMU).