Cornell Cooperative Extension of Niagara County has an opening for a full-time (37.5hrs per week) Facilities Coordinator.
Under the general supervision and direction of the Facilities Manager, the Facilities Coordinator will assist with cleaning and maintaining the Association's grounds and physical facilities to ensure the safety of staff, volunteers, participants, and the public. It is the role of the position to follow daily, weekly and monthly cleaning schedules including, but not limited to, the office areas, bathrooms, storage areas and entrances. The Facilities Coordinator is also responsible for preparation of facilities for meetings, rentals, & events (including the county fair); mowing; snow removal; repairs; minor carpentry and construction projects; maintenance/repair of equipment; storing rental vehicles; set up/breakdown; and assisting with coordinating facility needs with the Facilities Manager, Executive Director and/or designated staff/volunteers. Will assist the Facilities Manager with ensuring OSHA/PESHA safety regulations are followed.
Associate's degree plus experience relevant to the role of the position. High School diploma/GED plus 1 year transferrable program/functional experience may substitute.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Valid NYS Driver's License.
Ability to clearly communicate (speak, read and write proficiently) in English.
Ability to operate a lawn mower, snow blower, and related grounds/maintenance equipment.
Knowledge of cleaning, maintenance, and repair methods, materials, and techniques applicable to public buildings. Demonstrated ability to provide cleaning, maintenance, and repair work.
Ability to identify and address safety concerns in the work place.
Reliability and competence with building mechanicals, plumbing and electrical operations.
Ability to work cooperatively with commercial maintenance and repair services on occasion.
Physical ability to do heavy lifting, shovel snow, and carry/load/unload supplies and equipment.
Ability to perform basic carpentry.
Ability to operate tractors and/or other large equipment
Ability to climb and perform work from a ladder.
Basic computer skills.
Ability and willingness to work with diverse audiences and maintain cultural sensitivity.
Ability to follow oral and written instructions and assume responsibility with general guidelines and direction.
Ability to plan and organize work responsibilities according to priorities developed with the immediate supervisor.
Ability to work effectively with the public and co-workers.
Ability to communicate with supervisor and staff as pertains to the duties of the job.
Ability to work independently as assigned and problem-solve as appropriate to the situation.
Ability to perform basic welding
Ability to perform basic vehicle maintenance and repairs
Administrative Management - 10%
Assist with developing and maintaining written plans and records for facility, equipment, and grounds, including but not limited to maintenance records, seasonal work plans, fire extinguisher and heating system annual maintenance, winterization of buildings and equipment.
Assist with developing and managing building and equipment maintenance schedules.
Assist with creation and maintenance of emergency preparedness plans.
Assist with aligning resources to identity contractors and outside vendors for identified needs.
Serve as the staff liaison to the Board of Directors Property Committee and attend the committee meetings as necessary.
Assist with routine ordering of cleaning supplies, building materials, maintenance items, etc. to ensure adequate supplies and materials are available to conduct grounds keeping and custodial tasks.
Collaborate with the Facilities Manager to keep an inventory of all supplies and equipment.
Comply with established health and safety regulations and guidelines including OSHA/PESHA regulations.
Safely operate all vehicles and other job related equipment.
Follow instructions regarding the use of chemicals and supplies.
Under the direction of the Facilities Manager, record use and storage of all chemicals and cleaners utilized in MSDS record book as required.
In collaboration with the Facilities Manager, maintain all equipment operating manuals and maintenance records.
Interact with clientele, staff, volunteers, and the public in a courteous and respectful manner at all times.
Collaborate with Facilities Manager to schedule contractors, volunteers, or other resources to address facility, maintenance, and storage needs.
Work collaboratively with the Facilities Manager and Work Release Program to provide input on necessary and required maintenance tasks.
Grounds and Building Maintenance: Under the direction of the Facilities Manager:
Clean and maintain all public areas, restrooms, meeting rooms, and offices; removing all garbage, trash, and recyclables; cleaning and maintaining appliances and equipment such as refrigerators, stoves, hot water heaters, furnaces, lawn mowers, tractors, floor scrubbers, etc.
Set up and tear down meeting facilities.
Assist with arranging for / performing deliveries and errands.
Under the direction of the Facilities Manager, provide general maintenance and repairs, such as minor plumbing, electrical, carpentry, roofing, flooring, and painting as required. Alert Executive Director of any major problems or repairs needed.
Remove snow and ice from walks, roofs, driveways, and parking lot as needed.
Maintain lawn and landscaping as needed.
Collaborate with staff to ensure the buildings and grounds are prepared for educational programming.
Rental/Building Usage: Under the direction of the Facilities Manager:
Consult rental/usage/ Sign-out calendar daily for information regarding buildings and grounds use.
Make arrangements for buildings to be opened and closed as per rental/storage needs and schedule.
Serve as the contact for buildings and grounds issues and emergencies outside typical office hours.
Check facilities after use by renters and report damage to Executive Director.
Set up chairs, tables or any other equipment as specified.
Assist with storage and removal of winter storage vehicles.
Assist with maintaining safe and reliable Extension vehicles by scheduling routine maintenance and inspections as required including oil change, antifreeze, etc., and also repairing vehicles as appropriate.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with the Supervisor, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
Participate in all required orientation, training, and/or in-service meetings and trainings as scheduled/required.
Pursue personal growth through expanding personal knowledge of the total organization and through updating techniques and technical skills relating to the position.
Carry out assignments and other duties as assigned by supervisor, including but not limited to local health fairs, community activities, etc.
Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Cooperative Extension programs and other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the association to maintain a safe working environment.
Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Represent Cornell Cooperative Extension to the public, community leaders, colleagues, volunteers, members of Cornell University faculty and staff, government officials and the general public in a professional manner.
Aware of, and adheres to, established Cornell Cooperative Extension policies, procedures and Cornell Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely, and accurate manner.
At all times act in a professional Customer Service manner including but not limited to business-like demeanor, tactful communications, cooperative, helpful, positive and receptive manner.
APPLICATION INSTRUCTIONS: To be considered for this position: (1) Complete *ALL* sections of the online applicationincluding your name, full contact information, experience and education. DO NOT JUST ATTACH DOCUMENTS! (2) Attach a Cover Letter(PDF or Microsoft Word format) (3) Attach a Resume(PDF or Microsoft Word format) (4) Attach 3 Professional References (PDF or Microsoft Word format)
IMPORTANT NOTE: ** ATTACHMENT ALL DOCUMENTS AT THE BEGINNING OF THE APPLICATION PROCESS **
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00015155
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