The Office of Housing at The University of Tennessee at Martin is seeking qualified applicants for the position of Hall Director of Ellington Hall. The Hall Director is responsible for implementing a residence life program that promotes community development and student engagement in the residence halls. Each unit in housing contains anywhere from 260 to 500 students whose demographic is mainly undergraduate students. The Hall Director will focus their position on staff supervision and development, student discipline, program development, property management, and on call response to a variety of situations. The Hall Director will also assist in the process for staff selection and training for up to 8 Resident Assistants. This is a full time live in position with a competitive salary, furnished apartment, comprehensive benefits package, professional development opportunities and a tuition waiver. The expected start date for this position is anticipated to be August 1, 2018.
Responsibilities include, but are not limited to the following:
Manage the day-to-day operations of a residence hall.
Coordinate all check-in and check-out procedures for residents moving into and out of university housing.
Coordinate facility tours for individuals interested in living in university housing.
Maintain accurate hall rosters at all times.
Work with the Assistant Director for Residence Life to manage and coordinate room assignments and changes in the hall(s) and communicate/resolve housing issues in accordance with established procedures.
Interpret and enforce housing policies and procedures in cooperation with the housing office. This may include providing information to residents regarding lease conditions, assisting other University representatives in conducting investigations into incidents involving residents, and referring residents to other University representatives when necessary.
Manage and mediate resident conflicts in a manner that is timely and provide proper follow-up when appropriate.
Complete required paperwork in a timely manner (i.e. duty reports, occurrence reports, maintenance items, etc.)
Conduct regular inspection rounds of building for safety, maintenance, and cleaning concerns. Ensure that problems are reported and corrected as soon as possible.
Maintain office hours in the residence hall according to schedule designated by the Assistant Director for Residence Life
Participate in a daily, year-round, rotating on-call schedule. This includes being available for emergency situations across campus and working closely with other University representatives to resolve crisis situations.
Maintain regular communication with the Assistant Director for Residence Life, facilities staff and the building residents regarding maintenance projects, repairs, and concerns.
Supervise the administrative functions of the hall office operation, including Desk Attendants, timesheets/payroll, supplies, keys, etc.
Maintain a hall budget by preparing and carefully recording all expenditures according to departmental procedures.
Assist with the recruitment, selection, training, supervision, and evaluation of student staff.
Provide instruction, guidance, formal, and informal feedback to staff regarding responsibilities and work performance.
Communicate and hold student staff accountable for job expectations as outlined by residence life in departmental policy and procedure manuals.
Assist with coordinating, developing, and implementing student staff training programs.
Facilitate weekly student staff meetings to provide relevant information and clear communication.
Supervise a student staff of up to 1 Assistant Hall Director, 6 Resident Assistants, and 3 Desk Attendants.
Focus on relationship building and student interaction on a daily basis with hall residents.
Serve as a visible and accessible resource in the residence hall for student interaction.
Contribute to the development and facilitation of the residential curriculum.
Assist in the development and coordination of residence hall programs and activities of an educational, cultural, social and recreational nature.
Assist and support residents in their growth through providing support, mediation, crisis intervention and follow-up.
Communicate, educate and follow-up with residents on housing violations and responsible decision making through student meetings.
Provide crisis management support and intervention.
Respond to and follow-up on emergency situations.
Assist hall staff in promoting an environment that is safe, conducive to studying, and well-maintained.
Manage building security and coordinate emergency procedures, i.e., power outage, fire drills, medical emergencies, bomb threats, etc. Educate residents about emergency procedures.
Maintain appropriate communication with Public Safety.
Other duties assigned
Internal Number: 151745
About University of Tennessee at Martin
The primary purpose of the University of Tennessee at Martin is to provide a quality undergraduate education in a traditional collegiate atmosphere characterized at all levels by close collaboration among students, faculty and staff. In addition, the university is dedicated to meeting lifelong educational needs by providing graduate programs, distance-learning opportunities and other creative endeavors. Furthermore, the university is committed to advancing the regional and global community through scholarly activities, research and public service.