Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.
This is an academic discretion position.
Process and disseminate correspondence and letters.
Participate in regularly scheduled staff meetings.
Offer input and provide assistance as needed with regard to workflow and planning.
Assist faculty with clinical responsibilities on all levels both individually and programmatically.
Ensure that all incoming mail is acted upon or distributed.
Maintain an organized filing system for all information related to the individual programs.
Coordinate the Faculty's responsibilities in various societies/committees.
Exchange pertinent information with individuals outside the Section or the Institution as required.
Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.
Communicate effectively in English, both orally and in writing required.
Work effectively with supervision and as a part of a team required.
Identify priorities; recognize and resolve or refer problems required.
Proficient knowledge of Microsoft Word, Excel and Outlook required.
Education and Experience:
High School Diploma or GED required.
Bachelor's degree preferred.
Five years of office experience required.
University or Academic medicine experience preferred.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application
Salary Range: $21.34-$28.46
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR01574
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