Senior Associate Athletics Director (Administrator II)
Sonoma State University
April 30, 2018
Rohnert Park, California
Senior Associate Athletics Director (Administrator II) Sonoma State University
Job ID: 104573 Location: Sonoma State University (Rohnert Park, CA)
Department Name Athletics
Salary and Benefits The salary for this position will depend on qualifications and experience.
This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 14 paid holidays are offered each year; 13 scheduled on specific days and a Personal Holiday that may be taken any time during the year.
A comprehensive benefits summary for this position is available online by clicking the View Benefits Summary link or by request from SSU Human Resources.
Application Deadline This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on May 10, 2018. Please refer to the Application Process section of this posting for additional details.
Conditions of Employment This position is a member of the Management Personnel Plan and serves at the pleasure of the President.
Responsibilities Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with the Seawolf Commitment, our values include respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.
Reporting to the Senior Director of Athletics, the Senior Associate Athletic Director provides management and guidance for the department of athletics, and supervises staff, coaches, and student personnel. The incumbent is responsible for the oversight of sports performance areas, assigned sports, formulate and implement department wide policies and procedures, and manage training of all coaches and staff.
Major duties of the position include, but are not limited to, the following in support of department of athletics:
Management Responsibilities - Participate in the formulation and implementation of department wide policies and procedures - In conjunction with other Athletics Administrators, ensure gender equity is monitored and maintained throughout the programs - Collaborate with division leadership regarding annual budget planning process for programs - In conjunction with the Athletic Administrator for Compliance, implement and manage the drug testing program - Plan and direct yearly and on-going training of the coaches and staff in areas outside of compliance such as CPR and Sexual Assault Prevention - Represent Sonoma State University at NCAA and conference meetings as required. - Manage all SAAC and life skills programming for the student athletes
Sports Performance: - Supervise daily operation and personnel of the Sports Medicine Team - Supervise daily operation and personnel of the Strength & Conditioning Program - Direct the planning and implementation of Nutrition and Mental Health offerings - Serve as Sonoma State's health care administrator to the NCAA and submit reports as required
Sport Supervision Responsibilities: - Set annual performance expectations in conjunction with coach - Conduct an annual formal evaluation, after the competitive season - Conduct monthly meetings with head coach - Secure from coaches each year their (a) Team Rules, (b) specific competitive goals and (c) team GPA goals - Visit practices, in season and out of season - Travel with team as needed - Attend SAAC (Student Athlete Advisory Council) monthly meetings (1/2 of these) - Administer annual student-athlete year-end surveys. Follow up on issues with coaches and others, as appropriate - Participate on searches for assistant coaches, trainers, student-athlete development and strength and conditioning, (employees that are assigned to your respective sports), as often as possible and always for assistant coaches - Encourage excellent sportsmanship and assist in resolution of sportsmanship issues as they occur - Attend beginning of the year and end of year team meetings. Review SA Code of Conduct with team at beginning of year meeting - Attend all team-related functions sponsored by Department of Athletics (Student-Athlete Welcome Back, annual sports banquet, etc.) - Oversee attendance reporting for functions related to the mandatory departmental presentation for student-athletes - Approve all schedules and contracts on behalf of coach. Coach offers input, initials contracts - Participate in budget meetings with coach and business office - Oversee all team-specific development activities and initial all expenses that the coach wishes to occur and with which you concur - Assist in the development of 'Friends of' group with coach on behalf of team - Attend 'Friends of' meetings - Oversee student-athlete nomination for departmental, university, conference, state and national awards of all kinds - Participate in on-campus recruiting activities, as requested by coach - Attend home events. Lobby for team's participation in respective NCAA championship - Exercise proactive leadership to resolve concerns for coaches, student-athletes or support staff assigned to the respective team - Report any potential NCAA, CCAA, University or departmental rules issue for review to the AD and Compliance without fail - Chair searches for head coaches of sports you supervise - Review with coaching staff annually the departmental goals and mission statement - Critique operational expenses of each team to ensure student-athlete welfare (travel, per diem) - Alert AD to any serious concerns/issues of significance as they arise in a timely manner - Write parents of all freshman student-athletes at beginning of each respective season to introduce yourself - Oversee in a focused way the academic progress of the program and each SA. Ask head coaches to appoint a staff member as the official student-athlete development liaison - Maintain an 'open door' policy for student-athletes (not about playing time, however that is at discretion of head coach)
Performs other secondary duties as assigned.
Duties will primarily take place in an office setting located on Sonoma State University campus, however additional duties may be performed in various locations on and off campus, including working both indoors and outdoors to support and participate in university activities and events. As an exempt employee you have some flexibility in your schedule however must be available during the regular campus hours Monday through Friday to meet the operational needs of the campus and department. Your specific start time is determined by your Appropriate Administrator. Evening and weekend hours may be required and will be specified only by the supervisor to meet operational needs. The incumbent must maintain regular and acceptable attendance at such levels as is determined by the Appropriate Administrator. This position will require occasional travel, by automobile or airplane, and overnight stay to travel to trainings and meetings off campus.
Qualifications This position requires seven to ten years of experience in sports medicine, sports management or athletics operations, along with five years of progressively responsible and applicable management and/or supervisory experience. Experience as an athletic trainer preferred. Bachelor's degree in Athletic Training, Education, Business or related field, or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Higher education experience highly preferred. Experience with internal athletic department operations, as well as supervisory experience is required. Intermediate proficiency with computers and Microsoft Office Suite (Outlook, Word, Excel) required. Knowledge of PeopleSoft preferred.
The incumbent must demonstrate integrity and sound judgment in performing duties; possess the ability to supervise the work of staff and recommend appropriate personnel actions; be able to apply strong problem solving and conflict resolution skills and train and evaluate performance, taking corrective action as needed; deal with stressful situations while maintaining composure; and contribute to a collaborative environment utilizing exemplary communication and problem solving skills as necessary. Must have strong organizational skills and the ability to manage multiple projects and competing priorities simultaneously, adjusting quickly to changes needed on a daily basis. Must have the ability to effectively communicate with all levels within the university and establish and maintain productive and effective, inclusive working relationships amongst diverse populations including staff, faculty, administration, students, and other internal and external constituents. Must also possess the ability to operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.
The duties of this position may include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate may be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.
Qualification Note Evidence of degree(s) or certificate(s) and/or license(s) required at time of hire.
Application Process Click the 'Apply Now' to apply to this position. Materials submitted with your application will not be returned. The ADA Coordinator is available, at 707/664-2664, to assist individuals with disabilities in need of accommodation during the hiring process.
Qualified candidates must submit the following to be considered: 1. Cover Letter and Resume - application system only allows one document to be uploaded, so cover letter and resume must be included in the same MS Word or PDF file (file name should not contain any spaces or special characters) 2. Online Employment Application (complete entire application, resume/cover letter will not substitute for any part of the application)
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.
Other Information Equal Employment Opportunity: The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
Mandated Reporting: This position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
About Sonoma State University Sonoma State University, located 48 miles north of San Francisco, is one of the 23 campuses of the California State University. Sonoma State University is a liberal arts institution with an enrollment of approximately 10,000 students and 530 full-time and part-time faculty. Our beautiful campus is located in Rohnert Park, at the foot of the Sonoma hills in the Wine Country.
Sonoma State University is proud to be a smoke-free campus, where smoking and other uses of tobacco products, such as smokeless tobacco, the use of e-cigarettes and similar devices, are prohibited.
Located in California's premier wine country one hour north of San Francisco, Sonoma State is a small campus with big ideas. With a tradition of promoting intellectual and personal growth, leadership opportunities and technological proficiency, SSU offers its students a friendly, safe and informal atmosphere on a beautiful campus setting. Currently, campus housing accommodates students in both apartment and residential suite style facilities. While SSU generally accepts all qualified students who apply from high schools in its service area, 80 percent of the freshmen and 55 percent of the junior transfer students come from outside the North Bay region. With almost half of its student body living on campus, it is one of the most residential campuses within the system.