The Center Administrator supports the Director and Governing Board of the Center; assists with short- and long-term programmatic and administrative goals, fosters linkages with other institutions including professional associations, university, and schools; assists the Director in seeking new funding opportunities.
This is a 20-hr-per-week position with benefits.
Plans and manages the finances and budget; provides regularized budget updates; directs events while staying within budget
Assists Director and Governing Board to develop and administer relevant policy and guidelines while staying within divisional and university compliance
Maintains and develops the Centerâ™s website which includes writing and editing content, editing and posting various types of multimedia, and constant updating of the Center calendar
Manages the administrative functions of the Center; manages calendaring and avoids conflicts with other university events; keeps office and equipment in good working order
Plans and executes all Center events from contacting speakers to advertising of events, setting up rooms for events, planning and holding receptions and dinners, ensuring that venue, vendors, and technology are in place and that all expenses are paid appropriately; co-sponsors events with other Centers; manages travel, dinners, etc
Manages email listserv for campus and public communication; addresses University and public questions regarding all Center functions; keeps up to date with current publications concerning the study of American culture; and serves as the general liaison between the Center and the greater University and non-university communities
Manages all publicity and marketing for events; designs material
In seeking funding opportunities, collaborates with the Divisionâ™s grants department; creates grant budget and manages grant reporting requirements
Due to varied responsibilities and the need to be available for events that can occur at different times of the day or week, this position demands maximal time flexibility; specifically, the Center Administrator must be available for occasional evening and weekend events
Ability to operate Microsoft Word, Excel, the internet, and e-mail at the intermediate level
Ability to learn new software programs or the University's financial programs such as Business Objects or FAS within a 30-day interval
Ability to project a friendly and pleasant demeanor regardless of workload or other contingent circumstances to visitors.
Ability to be friendly, professional, helpful, attentive, tactful, and maintain poise.
Ability to handle sensitive/confidential situations with absolute discretion.
Ability to maintain office equipment.
Ability to understand the various roles of the position while performing all responsibilities with equal care and accuracy.
Attention to detail; ability to recognize when to re-prioritize.
Ability to work independently while also taking direction.
Ability to work pleasantly and skillfully with a diverse population such as with faculty, students, staff, and visitors who may be from other countries.
Ability to lift up to 25 lbs. or move furniture weighing up to 25 lbs.
Ability to travel around campus.
Ability to work occasional evening and weekend events.
The following are preferred:
Knowledge of the study of American Culture.
Knowledge of academic administrative practices.
Familiarity with the University of Chicago and the Humanities Division.
Access to reliable transportation.
Education, Experience, and Certifications:
A college or university degree in related field, or the equivalent work experience required
A minimum of two years of administrative or related experience required
One year of experience putting on events required
Experience working in an office environment, preferably in higher education or an enterprise associated with higher education required
Experience with web design work required
Experience writing clearly and concisely along with strong editing and proofing skills required
Financial management experience required
Experience researching information required
Working Conditions and Physical Requirements:
Minimal evening and weekend work
Ability to lift up to 25 lbs
Ability to push carts with up to 40 lbs of material
Ability to sit at a computer for 2-4 hours
Periodic walking to other campus locations
Climbing up to 5 flights of stairs
List of references
A response to the following:
Within your first month on the job, you might be asked to schedule a dinner between the board members, a visiting lecturer and other relevant people. How would you go about planning and scheduling the dinner, e.g., what would need to be considered to complete this task successfully?
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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