The Event Planner position is designed to primarily support programs and events implemented by the Network for College Success.
Events Management â“ Plan and organize network meetings and events, including securing and organizing space, working with vendors, securing AV, room set-up and clean-up, etc.; registration and follow up for events
Administrative support â“ Providing administrative support to Co-Directors and R&D lead, e.g. travel, expenses, scheduling; communications
Data management â“ Managing data entry and storage, and helping to summarize and present data for specific purposes
Process CPDUs and IAA creditsâ“ process CPDUs and IAA credits after every PD, training, and Community of Practice
Supplies/Equipment â“ Maintains inventories of supplies, equipment, and materials (e.g. organizing, monitoring, etc.) for the purpose of ensuring the availability of items as needed
Documentation â“ Helping to document network activities by collecting, organizing and storing primary documents, helping to document events, and managing the collection and summarization of evaluative measures
Other duties as assigned
Excellent organizational and project management skills and ability to effectively prioritize multiple tasks and meet deadlines
Planning, independent motivation, negotiation, confidentiality, problem solving, flexibility, creativity, communication (verbal and written), and organizational skills
Commitment to providing a high level of service and ability to work independently and collaboratively fast-paced, team environment
High degree of professionalism
Ability to handle confidential information with utmost discretion
Excellent interpersonal, oral, and written communication skills
Collaborate well and supportively in a small staff, fast-paced setting
Cultivate strong relationships with a large and varied set of constituencies
Engage in self-reflection, examination of identity and role in systems of oppression and to boldly challenge inequities
High degree of accuracy with attention to detail
Education, Experience, and Certifications
Bachelor's degree required
Advanced Degree preferred
Knowledge and understanding of education preferred
Minimum of one year of event planning, professional, and/or administrative work experience required
Knowledge of word processing, presentation (PPT), database and spreadsheet software, and Google Suite
Technical Knowledge or Skills:
Ability to use a computer, telephone, and other office equipment
Excellent data analysis and problem-solving skills
Excellent technical skills and knowledge of communication trends, including but not limited to: Microsoft Office; Adobe Creative Suite; social media platforms; web-based applications and AV equipment.
Working Conditions and Physical Requirements:
Capable of exercising sound judgment and employing good decision-making skills.Willingness to work evenings and weekends as needed
Ability to lift up to 25 lbs associated with managing supplies, event setup or audio/visual equipment; ability to walk to areas and program venues around campus and the city of Chicago
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR01113
About University of Chicago
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