Advertised Summary Job Description: Reporting to the Director of Budget & Finance and working closely with the Finance Manager, the Finance Coordinator will be responsible for coordinating business transactions and other related accounting activities for the Department of Emergency Medicine. The Finance Coordinator is a key member of the Finance team and works closely with faculty and staff to develop an efficient, high-functioning financial, accounting and reporting infrastructure to support the Department's research, education, clinical care missions.
Procurement and Accounts Payable: - Initiates and processes routine financial transactions including P-card, purchase orders, change orders, invoices, travel and business expense reports, NYPH invoices, parking vouchers, vendor registration and maintenance. - Audits transactions initiated by end users across the department for accuracy and compliance. Reconciles P-card transactions. - Performs budget checks, where applicable.
Accounting Operations: - Processes routine and ad hoc transactions, adjustments and corrections including journal entries, fund transfers, expense corrections, cost allocations, IDIs, labor accounting, cash deposits, gift transmittals, patient refunds in accordance with budget and financial objectives.
Reporting and Reconciliation: - Complete monthly bank reconciliation. - Assists with monthly, quarterly, year-end closing activities. - Processes monthly expense transfers; reconciliations and analysis of account balances, overdrafts, payroll suspense. - Tracks payments and expenses; prepares monthly financial statements.
Compliance and Controls: - Prepares and reviews transactions for compliance with Department and University policies. - Assists end users in troubleshooting transaction issues. - Assists with implementing and maintaining internal financial controls and procedures.
Cross covers other related financial and administrative positions and performs other duties as assigned.
General Minimum Qualifications: Requires a bachelor's degree or equivalent in education and experience, plus three years of related experience.
Additional Specific Minimum Qualifications: Experience in an academic/higher education setting in a finance/accounting area.
Must be able to work independently and accurately in a fast-paced environment, action-oriented environment.
Must be able to develop and maintain effective relationships with faculty, staff and administrators at all levels within and outside the department.
Must possess excellent written/verbal communication, interpersonal, and organizational skills.
Must be proficient with Microsoft Office applications, data warehouse and reporting tools, queries and report preparation.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_168744
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.