The Staff Assistant in Cardiothoracic Surgery will provide administrative support to the Chief of Cardiothoracic Surgery and the CT Surgery physicians that will include calendars, meetings, travel, and transcribing dictations. In addition, they will guide the patients through the surgery process by booking surgery, pre-authorization, and all other billing duties as required.
Duties of a Staff Assistant in Cardiothoracic Surgery may include but are not limited to the following:Provide a full range of high-level support services for the Director of the Heart Institute, including receiving and screening incoming telephone calls, mail, patients and visitors. Generates scheduling, correspondence, location reservation and meeting minutes for Heart Institute meetings as required. Responsible for the follow up on all action items . Coordinate activities for the Director of the Heart Institute to guarantee participation in agreed engagements such Governor's Committee, Grand Rounds, speaking engagements, research assignments, as well as attend and take meeting minutes at research meetings. Responsible for the Director of the Heart Institute's calendar by setting priorities for activities and appointments and keeping abreast of activities throughout the Heart Institute and Stony Brook University Hospital. Work as a liaison for the Director of the Heart Institute. Assist the Director of the Heart Institute and Division leaders to meet deadlines. Assist and serve as a resource for Associate Directors of the Heart Institute as needed. Will serve as the coordinator of the yearly budget process and serve as a resource for Heart Institute leadership. Work as a liaison for the Director of the Heart Institute. Assist the Director of the Heart Institute and Division leaders to meet deadlines. Assist and serve as a resource for Associate Directors of the Heart Institute as needed. Will serve as the coordinator of the yearly budget process and serve as a resource for Heart Institute leadership. Responsible for the preparation and/or coordination of official correspondence and formal presentations by the Director of the Heart Institute that are accurate, complete and meet quality standards for appearance and presentation, including forms, letters, spreadsheets, tables of organization and reports utilizing Microsoft Office. Arrange and schedule potential physician candidate interviews and travel arrangements including, but not limited to common carrier travel, rental car, hotel stay and reimbursement for visit. Compiles budget data and manages the budgets for the Heart Institute. Review, coordinate, and encumber funds for the entire division. Prepares and coordinates all travel arrangements, follow-up and reimbursement for the Director of the Heart Institute for local and national conferences and speaking engagements. Participate in coordinating special events for the Heart Institute including Grand Rounds, educational events, yearly Heart Center sponsored conference. Facilitate meetings with outside offices with the goal of increasing referrals to Stony Brook Hospital. All other duties as assigned. QUALIFICATIONS:
Required Qualifications: Bachelor's degree, five+ years related administrative experience in a healthcare setting, experience in MS Office Suite including Word, Excel and PowerPoint, office management skills, medical terminology, purchasing/budget experience, and proficiency in computer skills.
Preferred Qualifications: Bachelor's degree in Health Care, and/or experience in website management.
Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
About Stony Brook Medicine
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients' lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care.Stony Brook Medicine is Long Island's premier academic medical center. With 603 beds, we serve as the region's only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children's Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County's only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation's first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as
Internal Number: 1800159
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.