The incumbent possesses a thorough understanding of the strategic vision and mission of the School of Dental Medcine and the operational details and policies and procedures for all areas within the school. The incumbent participates in all phases of planning, coordinating, and carrying out the administrative functions required by the Office of the Associate Dean for Extramural Clinical Practices and represents the Associate Dean in external, as well as internal, relationships.
The incumbent problem-solves and establishes priorities in response to requests from faculty and Business Managers from eight Community Service Learning Centers (CSLC's) and East Carolina University School of Dental Medicine key administrators. This position coordinates and tracks projects to ensure that projects are completed satisfactorily and in a timely manner. The incumbent manages the schedule for the Associate Dean for Extramural Clinical Practices, balancing the many demands that are placed upon the Associate Dean's time with the requirement for adequate time for the Associate Dean to prepare for meetings, complete essential administrative tasks, and respond to phone calls and emails. The individual in this position maintains flexibility and realigns priorities on short notice to accommodate scheduling requests from the Associate Dean, and other key administrators and faculty, both internal and external to the University. The incumbent identifies topics and prepares agendas for various meetings, and monitors, attends, and prepares minutes for these meetings. In order to accomplish the above tasks in an effective and efficient manner, the individual in this position must organize and prioritize the various projects and responsibilities that are within the purview of the School of Dental Medicine.
The incumbent will be required to coordinate an array of various projects on a daily basis related to Budget, Clinic Schedules, and any special projects for the Associate Dean for Extramural Clinical Practices. Interactions with Faculty, Accountants, and other Department staff and inter-departmental staff will be required. The position would represent and/or speak for the Associate Dean in areas such as discussing faculty schedules and budget related issues as they arise.
The incumbent will monitor budgets along with monthly production goals for eight Community Service Learning Centers (CSLC's). This will require the use of AxiUm to pull data to chart and graph production by provider (must be proficient in Excel). This individual will also have oversight of the Quality Assurance & Quality Improvement activities (medical emergency drills) of the CSLC's and assist in initial accreditation with American Association of Ambulatory Health Care.
Special Instructions To Application:
Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Full time or Part time: Full Time
Position Location (city): Greenville
Position Number: 000687
Organizational Unit Overview:
The Division of Health Sciences is the largest and most complex division within the University, employing more than 700 EPA employees and 1,700 SPA employees. The Division is composed of numerous Centers, Institutes, and agencies such as East Carolina Heart Institute and Eastern Area Health Education Center, the Colleges of Allied Health Sciences, Nursing, the Brody School of Medicine, the School of Dental Medicine, and the Laupus Health Science Library. In addition to the Academic and Administrative responsibilities of the division, the four professional schools provide clinical services throughout eastern North Carolina in a variety of settings and venues.
The School of Dental Medicine is composed of nine administrative offices and four academic departments. The Administrative units include the Offices of the Dean, Vice Dean, Associate Dean for Student Affairs, Associate Dean for Research, Innovation and Discovery, Associate Dean for Clinical Affairs, Associate Dean for Extramural Clinical Practices, Assistant Dean for Dental Education and Informatics, Assistant Dean for Educational Support and Faculty Development and the Executive Director for Business and Financial Affairs. The four academic departments are Surgical Sciences, Pediatric Dentistry and Orthodontics, General Dentistry and Foundational Sciences and Research.
Included in the mission of the School of Dental Medicine is to educate dental care providers (both dental students and dental residents) and to address the oral health care needs of the underserved population of North Carolina. The School of Dental Medicine meets these missions by operating dental clinics that provide both educational experiences for the dental students and residents and provides dental care to the residents of North Carolina. These clinics occur in both Ross Hall in Greenville, North Carolina, as well as Community Service Learning Centers located throughout North Carolina. In order to operate these clinics, appropriate dental auxiliaries and clinical staff are needed.
To be a national model for student success, public service and regional transformation, East Carolina University uses innovative learning strategies and delivery methods to maximize access; prepares students with the knowledge, skills and values to succeed in a global, multicultural society; develops tomorrow's leaders to serve and inspire positive change; discovers new knowledge and innovations to support a thriving future for eastern North Carolina and beyond; transforms health care, promotes wellness, and reduces health disparities; and improves qualify of life through cultural enrichment, academics, the arts, and athletics. We accomplish our mission through education, research, creative activities, and service while being good stewards of the resources entrusted to us. East Carolina University delivers on the promise of opportunity. We open doors. We improve lives. We transform the present, and we discover the future. In these ways and more, we serve our community, our state, our nation and our world as together we reach toward our greatest potential. Tomorrow starts here.