Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is part-time and works approximately 19 hours per week.
Department Name/Job Location:
This position is in the Provost / Executive Vice Chancellor Offices. This position is for the Danforth Campus.
The Common Reader, Washington University in St. Louis’s “Journal of the Essay,” seeks a part-time administrative assistant skilled in billing processes, office management, special events, and social media marketing to help manage the journal’s internal operations and also promote it within and outside the university.
PRIMARY DUTIES AND RESPONSIBILITIES:
Manage billing payment processes and maintain billing records through online systems.
Resolve billing issues with internal personnel and third-party vendors.
Assist executive and managing editors in crafting and implementing effective marketing and promotion of The Common Reader via special events and online social media promotions including making logistical arrangements for all special events, tracking The Common Reader’s presence on all social media, obtaining information and doing research about costs and possible impediments for various activities that the journal may wish to pursue, and attending meetings which require the taking of minutes or notes or meetings where information obtained by assistant is pertinent to the meeting.
Maintain office space including front desk, break room with copy machine, scheduling of supply orders.
Assist managing editor in mailing the journal’s print annual, and possibly other production tasks.
Perform other duties as assigned.
High school plus 3 years of work experience, or equivalent combination of education and experience.
Successful andidate will complete minimal training session with representatives of WUSTL’s Shared Business Services Hub in order to process and maintain records of billing requests.
Record of successful administrative or promotional work for newspaper, scholarly journal, or other online publication, or publishing company strongly preferred; Bachelor’s degree in any field required, preferably in marketing or business or, in lieu of marketing or business degree, applicant can have some suitable business or marketing job experience; knowledge of Adobe Creative Cloud, including PhotoShop, a definite plus.
Proven skills in clear, effective oral and written communication.
Ability to identify and communicate with demographic audiences optimal to increasing readership, both online and in print, for an emerging scholarly journal.
Working knowledge of Twitter, Facebook, Google+, and other Internet based social networks.
Passion, or interest in, academic fields such as history, economics, political science, popular culture, as well as physical and social sciences.
Applicant Special Instructions:
Successful candidate must be on-site in the office work location for a minimum of 19 standard hours per week, with option of certain pre-approved nominal hours off-site or at home, depending on the task.
The hiring range for this position is $16.80 - $21.42 per hour.
This position is not eligible to receive benefits.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.