The Section Administrator will manage the combined administrative, financial, academic and clinical affairs of the Section of Infectious Diseases and Global Health in the Department of Medicine. The Section Administrator will perform duties as the lead administrative officer for the Section including planning, coordinating and directing broad and complex financial and management functions of the Section in support of teaching, medical research and clinical care. Manage the implementation, direction, and policy development in areas of finance (revenue/expense management), professional fee billing, grants/contracts, human resources, facility operations, and fellowship training programs.
Budgetary and Finance:
Develop or direct the development of accounting systems for the section's fiscal affairs, including systems and procedures to optimize income and control expenditures.
Provide the section chief and departmental administration with financial analysis and financial reports on a regular basis.
Conduct or direct the content of special studies related to financial management and accounting.
Direct the preparation of the section's operating budget. Develop estimates for staff, faculty salaries, and recovery, and all non-salary expenditures. Provide guidance and counsel to the section chief, faculty members, and departmental administration.
Participate with faculty, physician billing offices, and the hospital to identify chargeable professional fee tests and procedures, ensures the integrity of billing data, monitor accuracy of professional fee reports, and assesses the effectiveness of billing efforts.
Clinical Practice Management:
Assist in the Management of Clinical Operations, including consistent and effective procedures for billing, credentialing, addressing physician compliance with regulatory requirements.
Work with physician leaders and UCMC administration to address clinical operations issues affecting hospital operations.
Human Resources and Development:
Manage the section's payroll/personal activities for all employees, including assisting the Section Chief with faculty members.
Authorize new hires, terminations, lay-offs, leaves of absences, and merit increases.
Establish systems that promote fair and effective recruitment, hiring, evaluation, promotion, disciplinary action and discharge practices.
Direct and supervise the activities of the section's support staff. Hire, train, develop, conduct corrective action, and evaluate subordinates.
Make effective recommendations on compensation.
Participate in the recruitment of faculty members and ensures the timely and accurate processing of faculty appointments and promotions.
Participate with the Section Chief in the development plans for future faculty and staff needs and identifies resources for their support.
Assist the faculty in the pursuit of grants and awards to continue the research, education, and clinical activities of the section.
Communicate grant opportunities to faculty and facilitates the timely submission of grant applications related to the opportunities.
Participate in the development and implementation of fund raising plans for the Section.
Space and Facilities Administration:
Manage activities related to section space, facilities, and equipment, including renovations, moves, maintenance, and ongoing facilities operations.
Direct activities related to renovation or redistribution of section space and maintain appropriate records of same, and ensures that all activity is coordinated with the appropriate Departmental, Divisional, University, or Hospital office.
Develop, implement, and administer policies and procedures and monitor compliance with University fiscal, academic, and human resources policies and procedures.
Participate in the development, implementation, and maintenance of computer hardware and software to support the section's activities and goals.
Ensure that systems are compatible with existing, Departmental, Divisional, and University operating systems and software.
Facilitate the collection, compilation, and analysis of appropriate data for use in routing and special projects.
Participate on Departmental, Divisional, and University committees.
Computing skills sufficient to effectively use many diverse managerial and administrative computer applications required.
Strategic leadership skills required.
Project management skills required.
Supervisory skills required.
Knowledge of accounting principles required.
Analytical skills required.
Problem-solving skills required.
Decision-making skills required.
Attention to detail required.
Organizational skills required.
Quantitative skills required.
Oral and written communication skills required.
Interpersonal skills required.
Negotiation skills required.
Ability to work independently with a high degree of initiative required.
Ability to maintain confidentiality required.
Knowledge of spreadsheet and word processing programs required.
Knowledge of financial, management and operational functions in the areas of clinical, educational and research preferred.
General knowledge of billing and collection preferred.
Knowledge of major federal awards and/or clinical trials operations preferred.
Education and Experience:
Bachelor's degree or higher in business, accounting, or a related field required.
Advanced degree in business, health care administration or related field preferred.
Three years of experience in an administrative/supervisory capacity required.
Experience at negotiating on behalf of unit in order to accomplish goals (salaries, budgets, etc.) required.
Ability to create and deliver concise informational presentations required.
Ability to condense complicated issues to simple summary that can be understood by variety of constituents required.
Demonstrated experience conducting goal setting process for unit preferred.
Healthcare and/or academic medical experience preferred.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR00618
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