The mission of University of Washington Medicine is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. UW Medicine owns or operates the following: Harborview Medical Center, Northwest Hospital & Medical Center, Valley Medical Center, UW Medical Center (UWMC), a network of UW Medicine Neighborhood Clinics that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated, or affiliated entities as appropriate. In addition, UW Medicine shares in the ownership and governance of Children's University Medical Group and Seattle Cancer Care Alliance a partnership among UW Medicine, Fred Hutchinson Cancer Research, and Seattle Children's.
The UW is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty. As an employee you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please view this page.
UW Medicine Supply Chain Management has an outstanding opportunity for a MANAGER, MATERIALS & LOGISTICS (Full-Time). The Manager, Materials & Logistics, is based at Harborview Medical Stores and supports and reports directly to the Assistant Director/Site Lead. This position is the Manager of the Harborview Medical Stores department. This role has program responsibility for all employees (approximately 35 FTE) and budgetary functions of the unit. Medical Stores distributes medical supplies for the entire hospital for patient care. Total supply throughout for Harborview Medical Stores is about $18 million annually.
The Manager, Materials & Logistics, is responsible for partnering with UW Medicine management to pursue opportunities for reduction of expenses in equipment, supplies, and service areas for all aspects of the supply chain.
This position is also responsible for working with any and all key business and operational stakeholders within their specific entity as well as their peers within Supply Chain; participating in, leading, and partnering with others on UW Medicine Materials and Logistics strategic integration efforts and programs; executing strategic plans around UW Medicine Materials and Logistics initiatives; ensuring a compliant, effective, and streamlined operational supply chain experience at the entity for business and patient constituent groups; and assisting entity efforts for system contract implementation, conversion and compliance efforts through their respective entity.
The Manager, Materials & Logistics, administers all Supply Chain materials and logistics functions and directly leads the Supply Chain operations at their respective entities. The position is accountable for the management of all perpetual and periodic inventories, all supplies received, stored, and issued within UW Medicine for their respective entity.
This position is accountable for the collaborative integration, implementation, and optimization of the UW Medicine Materials and Logistics strategy at the entity level in close coordination with the Assistant Director/Site Lead and the System Director, Materials & Logistics. This position is responsible for Supply Chain departmental logistics operations for the assigned entity, including implementing standardized system-developed supply chain strategic plans and policies, overseeing all local Supply Chain materials and logistics functions (Distribution/Receiving/Materials Operations/Warehousing/Pars/Inventory), directing Supply Chain operations staff, managing local vendor relationships and serving as a Supply Chain champion and liaison to entity department directors/managers, other clinicians and physicians.
The incumbent performs all duties in a manner that promotes the UW Medicine Mission, Core Values, and philosophy. In all aspects, he/she serves as a role model for the Core Values and Mission of the organization.
Specific responsibilities include but are not limited to:
Under the guidance of the Assistant Director/Site Lead, assist in leading entity-level Supply Chain operations structure that is consistent and in alignment with the UW Medicine Supply Chain Materials and Logistics vision and overall strategy, which includes standardized facility-based receiving, storage, inventory management/control, point of use/low unit of measure, and distribution operations in all entities.
Under the guidance of the Assistant Director/Site Lead, serve as a Supply Chain point of contact and liaison to entity department directors/managers, other clinicians, and physicians, ensuring they are kept informed of UW Medicine Supply Chain contract and process improvement initiatives; champion and execute supply expense reduction efforts for the entity; provide active communication with entity leadership on new contracts; and assist the entity leadership in bringing forward Supply Chain-related needs and requirements to support their entity.
Develop entity policies and procedures as needed related to inventory requirements in conjunction with entity leadership and Emergency preparedness leaders to meet required on-hand inventory minimums and to meet requirements to support local disasters.
Serve as a customer service advocate and ensure staff respond to all customer requests and requirements in a highly responsive and professional manner.
Understand, communicate, and implement standardized continuous process improvement strategies to include Six Sigma and Lean to all staff and also promote the ongoing strategic vision and goals of UW Medicine at the entity so that consistent implementation is carried out.
Human Resources/Personnel Management:
Under the direction of the Assistant Director/Site Lead, provide and direct site Supply Chain Management staff to ensure collaborative relationships with supported departments, physicians, and clinicians within the entity in order to achieve UW Medicine Supply Chain strategic goals and initiatives without compromising patient care.
Recruit, hire, and set performance expectations of direct reports.
Perform evaluations, counseling, and corrective action, and train staff according to system-wide policies and procedures.
Identify, coach, and/or mentor top talent for leadership opportunities and succession management.
Create a foundation that supports and develops team members, allowing for growth and success.
Provide day-to-day supervision of department staff, which includes scheduling work, monitoring performance to ensure compliance with guidelines, policies and procedures, providing feedback on performance, and writing and conducting performance reviews.
Process, Quality, and Service Improvement:
Under the direction of the Assistant Director/Site Lead and other Supply Chain leadership, work with UW Medicine system staff to implement system-wide inventory strategy and improve supply chain performance through a reduction in obsolete inventory, improvements in inventory turns, and improvement in inventory replenishment processes.
Assist in the implementation of contract and efficiency-related cost-saving initiatives throughout the entity in a responsive manner, meeting established system-wide savings, implementation, and compliance goals.
Support entity Supply Chain operations using strong interpersonal and communication skills to overcome resistance to use of change methodologies; advise and consult with the Assistant Director/Site Lead on how to perform tasks and create deliverables; support issue resolution and decision-making; and identify integration points with other projects.
Optimize use of existing facilities and staffing to ensure appropriate product stocking levels and utilization.
Carry out system-wide logistics policies and procedures at the entity level and ensure these standardized polices are consistently implemented.
Work with Assistant Director/Site Lead and other Supply Chain leadership to ensure appropriate delivery systems such as Low Unit of Measure (LUM), Just in Time (JIT), and/or point of use type systems are evaluated and wherever possible implemented in a standardized and consistent manner.
Assist in the implementation of system-wide collaborative systems and structures utilizing the distribution partner as the primary utility to improve inventory turns and reduce entity redundancies in supply logistic and warehouse operations.
Under the direction of the Assistant Director/Site Lead and other Supply Chain leadership, implement system-wide standardized inventory control and cycle counting strategy to provide appropriate financial controls and management.
Ensure entity compliance for Joint Commission Accreditation and other regulatory bodies for storage and delivery of supplies as well as recalled or suspended inventory products.
Function as a member of the UW Medicine Supply Chain Management team participating in the development of operating and capital budgets, programs, policies, and plans for the effective operation of the health system.
Partner with UW Medicine Supply Chain management to pursue opportunities for reduction of expenses in equipment, supplies, and services areas for all aspects of the supply chain.
Under the direction of the Assistant Director/Site Lead, monitor annual Supply Chain budgets to meet system goals and objectives, ensuring entity expenses are on target and within budget.
Apply and enforce procurement separation of function practices in accordance with the Uniform Commercial Code (UCC) and accounting practices for establishing appropriate inventory management controls, utilizing Generally Accepted Accounting Principles (GAAP).
Deliver cost savings and value maximization to the total cost of ownership of equipment, supplies, and services while fulfilling the mission of the organization.
Optimize use of Materials Management Information System and other Supply Chain automation tools that works to eliminate unnecessary work, simplify necessary work, centralize simplified work, and automate centralized work.
Utilize standardized system-wide dashboard analytics to measure inventory levels, ensure proper inventory controls, and other Supply Chain operations key measures of performance to ensure they are measured, monitored and goals are met.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.