The Brown University Pre-College Summer Programs enroll over 5,000 middle and high school students (12-18 years old) from all over the world to engage in first-year college level coursework, and accompanying intellectual growth. Students enroll in courses ranging from one to seven weeks in length, with hundreds of courses to choose from. This is an opportunity for inquisitive students to experience college level academics, participate in fun and challenging activities, make decisions in an independent setting, and learn from and with a diverse group of peers, faculty, and staff.
There are numerous Pre-College programs for middle and high school students to choose from, and they can be found at https://precollege.brown.edu/. The Activities Managers will work to develop and implement activities specifically to support students attending all pre-college programs who are generally 15-18 years old.
GENERAL JOB DESCRIPTION:
The Activities Manager position offers an opportunity for graduate students to gain practical experience fostering welcoming and inclusive communities through programmatic development and event planning for summer pre-college programs. Each Activity Manager will assist in designing, implementing, coordinating, and executing the over 800 events and activities and supervising undergraduate staff. Activity Managers have a critical role in providing enriching and educational experiences for pre-college students outside of the classroom. Activities Managers will be charged with implementation, oversight, management, and execution of, including but not limited to, student organizations and clubs, workshops, panels, and all-campus events.
This internship includes a significant amount of responsibility and the interns hired are treated as professional staff with autonomy and independent problem solving opportunities. This position demands excellent organizational, communication, and leadership skills; attention to detail; the ability to prioritize and follow through with assignments; be part of a team; and build collaborative working relationships between residential life and academic administrative staff. A successful Activities Manager will also exhibit a positive attitude with energy and enthusiasm, and demonstrate evidence of sensitivity to and understanding of diverse academic, socioeconomic, cultural and ethnic backgrounds. An Activities Manager must be able to coordinate and oversee educational and training efforts on equity, diversity and inclusion across Pre-College programs to ensure that all members are holistically educated and engaged.
This live-in position requires that staff display professionalism, maturity, positive role modeling behavior, and good judgement at all times. This is an intense and fast-paced environment without standard working hours that requires flexibility and constant attention. This internship welcomes innovative thinkers with a strong programmatic background. The large size of the Brown Pre-College Programs lends itself to a unique opportunity to engage with a diverse, fluctuating group of students from around the world. A cohort of graduate students is hired in various positions to support the summer programs. This internship will challenge graduate students to meet the expectations of a full-time professional, offer hands-on experience to attain a professional position, and provide an invaluable experience to excel in Student Affairs.
PRIMARY JOB FUNCTIONS:
Assist in developing communities that support pre-college studentsâ™ holistic growth and well-being.
Act as a liaison to refer pre-college students to appropriate resources as needed.
Enforce Pre-College program policies and procedures for pre-college students, including assisting undergraduate staff in addressing pre-college student conduct behaviors and participating in direct communication with pre-college students, as needed.
Respond to students and parent/guardian inquiries via phone, email, and in-person in a timely manner.
Report unsafe, inappropriate, and concerning behavior by pre-college students.
Effectively build a sense of team and collaboration within the staff.
Attend three weekly professional staff meetings.
Meet with supervisor for weekly one-on-one.
Meet with Activity Managers team weekly.
Delegate tasks and share information with appropriate staff.
Be accessible via cell phone and email address issued through Brown University.
Learn about and understand the Pre-College programs in which the students are enrolled in order to better support their success in and out of the classroom. Work closely with Pre-College Program Directors, where appropriate, to support these goals.
Work collaboratively with various departments such Media Services, Card Office, Facilities Management, Conference Services, Dining Services, Department of Public Safety, and Athletics.
Attend and participate in graduate staff training, which includes an off-site retreat.
Develop and assist with undergraduate student staff training and program specific training by presenting workshops and facilitating leadership activities.
Plan and implement Program Assistant training.
Supervise and evaluate a cohort of undergraduate Program Assistants, including leading weekly one-on-ones, staff meetings, creating and managing a duty schedule, building and maintaining relationships, supporting in-hall programming efforts, and writing evaluations.
Serve as a mentor and resource regarding policies and procedures.
Act as a liaison to refer undergraduate staff to appropriate resources as needed.
Enforce Pre-College program policies and procedures for undergraduate staff.
Report unsafe, inappropriate, and concerning behavior by undergraduate staff to appropriate professional staff members.
Oversee Resident Assistant and Program Assistant all-campus programming and accountability for assigned program events. Collaborate with the appropriate Resident Directors to provide feedback to the Resident Assistants.
Oversee and manage all campus programmatic events.
Program and facilitate events for all assigned programs.
Schedule and coordinate all Resident Assistant and Program Assistant programming events via interest form.
Create and develop five in-hall unit programs.
Develop, implement, and facilitate one weekly program.
Complete administrative paperwork in a timely and efficient manner.
Hold five weekly office hours.
Oversee the collection and processing of supply orders, budget requests, summer card process, etc.
Enter and update events and activities in Guidebook.
Assessment and Evaluation
Implement and maintain Qualtrics feedback survey for all programming events.
Implement and manage weekly evaluation tool and provide feedback for all programs on a weekly basis.
Create final summative report.
Provide assistance with all pre-college check-ins, ranging from 350 â“ 1,750 students each week, including staffing of the âœActivities and Eventsâ table.
Compile a drive with all programmatic materials, including but not limited to outlines, PowerPoints, agendas, etc.
On weeks when pre-college students are not in residence, staff will be required to work completing various tasks for the residential life office.
Complete other duties as assigned.
Work evenings and weekends regularly, required.
Be available to assist in case of emergency with little to no prior notice.
Must be enrolled in a graduate program or have completed a graduate degree within the last six months.
No other obligations including, but not limited to, employment, internship, or academic course (unless directly connected to internship which must be approved by Residential Life).
Must reside on campus for contract dates.
Permitted nine vacation days approved by supervisor.
Evening and weekend work is expected.
Finalists receive a conditional offer of employment pending the outcome of a criminal background check.
$7,000 total stipend paid bi-weekly.
Contract dates are May 29, 2018 - August 5, 2018
A single room and a meal plan.
Membership to the Brown University Nelson Fitness Center for the duration of your contract.
An iPhone to use for work related phone calls.
Free on-campus parking and free transportation on RIPTA (Rhode Island Public Transit Authority)
Recruiting Start Date:
Job Posting Title:
Seasonal/Intermittent (Fixed Term) (Seasonal)
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Internal Number: REQ141980
About Brown University
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.