Note: Not all unique aspects of the job are covered by this job description
This role performs specialized, diverse work activities and coordinates solutions, under limited supervision supporting the concert hall rehearsals and productions of Department of Music ensembles. This is an individual contributor role. You will be expected to work with Department of Music ensemble directors to determine production needs for ensemble rehearsals and concerts at Department of Music venues, especially those involving Bing Concert Hall.
A key function of this position will be to attend and production manage ensemble dress rehearsals and concerts at Bing Concert Hall (and other venues as needed). This includes, but is not limited to, preparing and arranging orchestra chairs and music stands, pianos, keyboards, percussion instruments, and stage and choral platforms. Assist as possible with Front of House decisions. Communicate production needs with artistic and production staff, including but not limited to information about concert timings, dressing room usage, catered events, and all aspects of the production.
Each quarter this role is required to attend and coordinate the stage set-up for the first one to three rehearsals for each ensemble rehearsing at Bing Concert Hall. This will include the need to hire and supervise student stage crew for ensemble rehearsals and performances, communicate work schedules to students on a weekly basis, and review and approve timesheets on a bi-weekly basis.
This role will work with the staff of BCH / Stanford Live to arrange production elements such as lighting, audio visual elements, piano tuning, and stage platforming as well as be responsible to contract production specialists as needed. Hire and supervise over hire stagehands as needed. This person will coordinate and track the schedules of rehearsals and events for the Department of Music ensembles and track, review, and provide initial approval for invoices for events at Bing Concert Hall and other venues as assigned.
This position will work with the DoM faculty and directors to create a yearly request for dates at BCH and submit the dates to Stanford Live. Communicate changes to Stanford Live and Department of Music staff throughout the year. This position will also handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
It is expected that this position will complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
This position is also designated to serve as safety management coordinator by correcting identified safety issues; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination. Another key function of this role will be to coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization.
Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment); perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM); implement preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements); coordinate contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction; coordinate maintenance logistics (to avoid faculty conflicts, events).
Handle property administration by completing tagging, data entry and inventory; completing purchase orders, receiving; and completing record keeping, tracking, information gathering and support for space allocation decision makers.
Implement facility security programs by distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
Serve as safety management coordinator by correcting identified safety issues; tracking chemical inventory, disposal, hazardous waste; communicating and implementing disposal procedures in laboratory settings; conducting safety training and/or new employee facility orientation; and participating in emergency preparedness, recovery and business continuity coordination.
Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
Coordinate space management and planning activities including: move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).
* - Other duties may also be assigned
Internal Number: 284951
About Stanford University
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is a...n equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.